Reference no: EM132325324 , Length: word count:2500

Develop Workplace Policy and Procedures For Sustainability Assignment -

ASSESSMENT 1 - Short Answer Questions

Instructions - Respond to the following fourteen (14) questions. You must answer every question. A guide to the length of your response for each question is provided next to each question.

1. Outline the purpose and scope of the Environment Protection and Biodiversity Conservation Act 1999 (EPBC Act) (in 60 - 80 words).

2. Outline the purpose and scope of the Environment Protection and Biodiversity Conservation (EPBC) Act Regulations (in 60 - 80 words).

3. Outline the purpose and scope of the National Greenhouse and Energy Reporting Scheme (in 80 - 100 words).

4. Outline the purpose and scope of the Australian Packaging Covenant voluntary code of practice (in 80 - 100 words).

5. Outline the purpose and scope of the Australian Ecolabel Program voluntary code of practice (in 60 - 80 words).

6. Identify one (1) internal information source and one (1) external information source that can be used to plan and develop a company's sustainability policy. For each source, explain, in 20 - 40 words, how this source can be used to develop the sustainability policy.

7. Explain (in 10 - 40 words) the nine (9) key steps in a policy development process.

8. Explain (in 10 - 20 words) the five (5) main components of a policy document.

9. Outline at least two (2) policy development practices that may be used in response to resistance to the introduction of policies.

10. Outline (in 20 - 30 words) why a company may choose to implement an environmental management system (EMS) and list at least three (3) benefits having an EMS.

11. Outline (in 20 - 40 words) at least three (3) key components of an EMS.

12. Outline (in 15 - 30 words) how a business can use environmental sustainability indicators and two (2) examples of indicators that can be used.

13. Outline (in 50 - 80 words) how a business can use life cycle management procedures to assist with implementing sustainability practices.

14. Outline (in 10 - 30 words) at least two (2) barriers to introducing policies and procedures, and strategies that can be used to address each of the barriers you identify.

ASSESSMENT 2 - Portfolio, Role play & Presentation

Instructions - You are working as the Operations Manager at Grow Management Consultants (GMC). At a recent meeting, the management approved the proposal to have a workplace sustainability policy and procedure. The management has assigned the responsibility of developing, implementing and reviewing the sustainability policy to you.

In this assessment task, you will conduct research and analysis, and prepare a briefing report to guide the development of a workplace sustainability policy and procedure. You will then consult with the management of GMC at a meeting to discuss the briefing report and to seek input to the development of the policy and procedure. Following the meeting, you will develop a sustainability policy and procedure document, as well as an action plan.

Carefully read the Grow Management Consultants Case Study (Appendix 1).

Complete the following four (4) tasks.

1. Develop a briefing report (using Appendix 2)

Review the case study information provided and conduct research using the Internet or any other source of information to identify the following:

• Relevant environmental and sustainability legislation, regulations and codes of practice
• Sources of information on sustainability, including incorporating sustainability into business planning and using it as an opportunity to identify new business initiatives.
• Sustainability policies and procedures developed by other organisations
• Life cycle mapping processes.

Using your research and analysis, develop a briefing report to present at management meeting. The purpose of the briefing report will be to provide relevant information about sustainability, including legislation and to seek input into the development of the policy and procedure.

Use the Briefing Report Template to guide your work.

Your briefing report should address the following:

• Introduction, including current organisational practices.
• Key sustainability facts and figures.
• Benefits to businesses of implementing sustainable initiatives.
• How sustainability can be built into business planning and can inform business opportunities to reflect the organisation's commitment to sustainability.
• Legal requirements in relation to workplace sustainability relevant to Grow Management Consultants, as well as any relevant regulations and codes of practices.
• Identification of the most effective strategies to reduce environmental impact (use the Sustainability Victoria website resources to assist you to complete this task). This should include, as a minimum, strategies to minimise resource use and to reduce toxic material and hazardous chemical use. Provide an example to illustrate this concept for the production of the books sold by Grow Management Consultants. Attach your example to your report as appendices, you should complete the life cycle map and life cycle matrix and mitigating strategies. Example actions should be included as below.
• Example sustainability actions to inform the sustainability action plan for the next 12 months. You should identify at least five ideas initially, including identifying priority actions and longer-term actions.
• Recommendations on suitable performance indicators that can be used to measure environmental performance once the policy and procedure is implemented.
• Options for strategies that could be implemented to ensure that resource efficiency within the business is continually reviewed and improved.
• Policy scope including list of headings
• Recommendations for policy options including discussion on likely effectiveness, timeframes and any costs.

2. Participate in a meeting with the stakeholders

Participate in a meeting with the stakeholders to discuss your briefing report clearly, explaining the information and your ideas. At the meeting, stakeholders will provide input into the development of the policy and procedures through their comments and ideas.

During the meeting, demonstrate effective communication skills including:

• Speaking clearly and concisely
• Using non-verbal communication to assist with understanding
• Asking questions to identify required information
• Responding to questions as required
• Using active listening techniques to confirm understanding

At the end of the meeting, you will need to take on board feedback and recommendations provided and incorporate these into the policy and procedure you will develop in the next activity.

3. Develop the policy and procedure for sustainability (using Appendix 3) and action plan (using Appendix 4).

Develop the policy and procedures based on your research and briefing report, as well as the input from the management team as provided during the meeting.

• Ensure that your policy and procedures make a statement about the organisation's commitment to sustainability (as set out in the case study scenario information), as well as how sustainability initiatives will be incorporated into business planning and will also serve as business opportunities.
• Use the Policy and Procedures Template to guide your work.

Develop an action plan for the upcoming 12 months

• You are required to develop an action plan to show the actions that will be completed over the upcoming 12 months.
• The action plan should show the priorities of actions as well as timelines and responsibilities.
• Use the Action Plan Template to guide your work.

4. Develop and deliver a Power Point Presentation

In order to present the new sustainability policy and procedures and action plan to staff, you are required to develop a PowerPoint presentation that addresses the following:

• Promote the policy and procedure by outlining the benefits of sustainability based on the research and analysis you undertook in Activity 1.
• An outline of the new sustainability policy and procedures and the rationale for development (as per the briefing report).
• Expected outcomes of the sustainability policy and procedures
• Planned sustainability actions and roles and responsibilities.

Use the notes section of the PowerPoint program to help you remember content when you are presenting.

Deliver your PowerPoint presentation. At the outset of the presentation, indicate that the team will be able to ask questions during and at the end of the presentation and may offer suggestions for additional strategies.

During and after the presentation, demonstrate effective communication skills including:

• Speaking clearly and concisely
• Using non-verbal communication to assist with understanding
• Asking questions to identify required information
• Responding to questions as required
• Using active listening techniques to confirm understanding

ASSESSMENT 3 - Portfolio

Part A -

Instructions - In this assessment task, you (as the Operations Manager at GMC) are required to implement sustainability initiatives. This will include a suitability inspection and encouraging sustainable practices based on the inspection.

Complete the following three (3) tasks.

1. Undertake an inspection of a facility (college premises)

Assume that, following acceptance of your sustainability policy and procedures, you have been asked to implement strategies identified in your action plan for the continuous improvement of resource efficiency. This is to include an inspection of the workplace to identify environmental sustainability and resource usage issues and to identify and report on possible solutions.

You will therefore undertake an inspection of the college facility using the environmental sustainability and resource Usage Record Template (Appendix 5).

Record at least three (3) actual or potential environmental sustainability and resource usage issues that you found during inspection.

Your assessor will advise you of the date and time of the inspection and will observe you conducting the inspection.

2. Develop a memo for staff about best practice sustainability procedures

Assume that you wish to commence implementing a further initiative from the action plan, which is to provide regular communications to staff about sustainability practices.

Based on one of the issues identified in your environmental sustainability and resource usage record, develop a short memo to send to staff about best practice sustainability procedures. For example, if you have identified that water usage is high, you could write about tips to reduce water usage. The memo you develop must be written in plain English and in user-friendly language and be designed to promote engagement in sustainability initiatives.

The memo should be no more than one (1) page and include images such as photos or graphs to assist with understanding and engagement.

3. Develop a sustainability register.

You are required to develop a register for recording and tracking all continuous improvements in resource efficiency.

The register should be able to include, as a minimum, the ability to record the reported opportunity, action to be taken, responsibility, timelines and outcome. The register should be able to include, as a minimum, the ability to record the reported opportunity, action to be taken, responsibility, timelines and outcome.

Part B -

Instructions - In this part of the task, you are required to report on outcomes of the implementation of the sustainability policy and procedure by analysing data provided about the implementation of the policy and procedure. Based on the analysis, you may be required make changes to the policy and procedure

Complete the following two (2) tasks.

1. Develop a sustainability implementation review report (using Appendix 7)

Review the results of the staff survey and the energy statistics provided (Appendix 8)

Based on your review, develop a sustainability implementation review report that outlines:

• Analysis of the staff survey results and achievements against targets.
• Analysis of energy audit data and achievements against targets.
• Recommendations for additional actions that need to be taken based on the staff survey and energy audit data.
• Summary of the success of the sustainability policy and procedures based on analysis.
• Updates to sustainability policy and procedures to account for recommended improvements.

Use the implementation review report template to guide your work.

2. Update the suitability policy and procedure

Update the policy and procedure to reflect the information you have gathered since you developed it in Assessment Task 2.

Attachment:- Assignment Files.rar