Examine the current state of organization

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Reference no: EM132070511

Delivery and Post Implementation Review - Examine the current state of organization

Context:

The subject demonstrates the significance of project management in the industry, especially for projects involving IT projects.

Assessment 1 was designed to evaluate the ability of the student to understand the context and environment of the project case under study. Students utilised a range of tools for analysing the strategic significance of the project in order to sharpen their skills to select appropriate projects from a given set. Further, it enabled students to analyse and select appropriate project management tools and methods for the successful execution of projects. In this process of critically analysing the case situation and applying their project management skill, students learnt to balance the three competing goals of projects i.e. scope, time and cost. It exposed them to project management standard tools and techniques, best practices and current trends which hone their professional ability to manage projects.

Assessment 2 builds upon the first assessment by focusing on the risk management, quality control and human resource aspects of project management. Due to globalisation, creation of high quality products quickly at a reasonable price is essential for surviving in the business. The assessment will enable the students to evaluate the suitable tools for quality control of their project and utilise the most relevant one. Organizations where the top management places emphasis on the need for quality and encourages the employees to achieve customer satisfaction gain competitive advantage over other companies. This assessment will highlight the significance of leadership skills, effective team management methods and stakeholder communication which are essential for successful project development. It will be required to focus on effective project risk management since it has a substantial impact on project success. The students may use relevant tools for identification and analysis of major risks in the considered project case. They may further discuss the risk mitigation approaches that are used or could be utilised for controlling the risks.

The assessment will encourage the student to investigate the PMI's knowledge areas with a focus on Human Resource Management, Communication Management, Stakeholder Management, Procurement Management and Risk Management. It will enable them to analyse a range of tools for controlling the quality of the project through effective leadership and building good relations with the stakeholders which would ultimately lead to successful projects.

Instructions:

You may consider the same case as in Assessment 1 for further analysis to complete this assessment. Alternatively, you may use a different project for analysis. In both the cases, please ensure that you provide a brief description of the project case and the organization where the project was executed.

For completing your Assessment 2 you need to consider the following

1. Examine the current state of organization and the context in which the IS/IT project is executed.

2. Consider the issues related to the quality of the project and evaluate the tools used to address those issues.

3. Investigate the leadership style used by the project manager to motivate the team members. Analyse the methods used for conflict management.

4. Examine the approaches used for stakeholder identification and evaluate the methods used for effective communication amongst the stakeholders.

5. Analyse the tools and methods used for planning and conducting procurement.

6. Examine the risks which would have a negative impact on the project and evaluate the tools used to analyse those risks.

7. Include how being a part of this subject has impacted your personal and professional journey into the global project management field.

General Instructions -

1. If you have sensitivity about criticising your own organisation or any other organisation, remove any specific reference to the identity of the organisation, the people within it, or the identity of any projects referred to. The assessment is intended to develop your analytical skills and ability to suggest improvements.

2. Do not exceed the word limit. Give concise descriptions of projects and avoid irrelevant technical detail. In marking the assessment, attention will be paid to clear and concise expression of ideas. Include and refer to appendices if you feel they are required to provide a clearer understanding of the relevant project details, extensive attachments will not be read. Including unreferenced appendices will lose marks.

3. Formal documents like Cover Page, Executive Summary, Table of Content, Appendix, References are not included in the specified word limit.

Verified Expert

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Reference no: EM132070511

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Reviews

inf2070511

10/5/2018 11:31:04 PM

Thank you for delivering the solution within my time frame. I appreciate your work. The team has cooperated in the whole time span of my assignment. Once again my gratitude towards you.

len2070511

7/30/2018 11:09:15 PM

Reflects and evaluates on own behaviour and impact on others, modifies behaviour when necessary. Uses appropriate reflective strategies for own learning. Takes responsibility for own actions and completes tasks independently on time. Demonstrates resilience by balancing competing priorities, managing time effectively and overcoming obstacles. Critically Reflects and analyses own behaviour and impact on others, modifies behaviour when necessary. Appliescritical reflective practice for own learning. Takes responsibility for own actions and completes tasks independently on time. Demonstrates effective resilience strategies by balancing competing priorities, managing time effectively and overcoming obstacles. Sensitive to diverse and complex contexts.

len2070511

7/30/2018 11:09:07 PM

High Level of Personal Autonomy and Accountability 10% Does not reflect upon own learning. Is unreliable and/or untimely in successfully tasks. Blames others for inefficiencies and inaction. Reflects on own behaviour and impact on others, modifies behaviour when necessary. Uses adequate reflection for own learning. Takes responsibility for own actions and completes tasks independently on time. Reflects on own behaviour and impact on others, modifies behaviour when necessary. Uses reflection for own learning. Takes responsibility for own actions and completes tasks independently on time. Demonstrates resilience by balancing priorities and managing time.

len2070511

7/30/2018 11:09:01 PM

Justifies any conclusions reached with well-formed arguments not. Communicates all updates effectively to all stakeholders. project vision, scope, requirements, designs, right sized' project planning and project management Shows evidence of wide scope.

len2070511

7/30/2018 11:08:55 PM

Information, arguments and evidence are very well presented; the presentation is logical, clear and well supported by evidence. Engages the audience, demonstrates cultural sensitivity. Carefully and well prepared presentations aids are used. Expertly presented; the presentation is logical, persuasive, and well supported by evidence, demonstrating a clear flow of ideas and arguments. Engages and sustains audience’s interest in the topic, demonstrates high levels of cultural sensitivity Effective use of diverse presentation aids, including graphics and multi-media.

len2070511

7/30/2018 11:08:49 PM

Effective Communication 10% Difficult to understand for audience, no logical/clear structure, poor flow of ideas, argument lacks supporting evidence. No effort is made to keep audience engaged, audience cannot follow the line of reasoning. Little use of presentation aids, or the presentation aids and material used are irrelevant. Information, arguments and evidence are presented in a way that is not always clear and logical. Attempts are made to keep the audience engaged, but not always successful. Line of reasoning is often difficult to follow. Presentation aids are used more for effect than relevance. Information, arguments and evidence are well presented, mostly clear flow of ideas and arguments. The audience is mostly engaged, line of reasoning is easy to follow. Effective use of presentation aids.

len2070511

7/30/2018 11:08:43 PM

Correct Citation of key resources and evidence 10% Demonstrates inconsistent use of good quality, credible and relevant resources to support and develop ideas. Demonstrates use of credible and relevant resources to support and develop ideas, but these are not always explicit or well developed. Demonstrates use of high quality, credible and relevant resources to support and develop ideas. Demonstrates use of good quality, credible and relevant resources to support and develop arguments and statements. Shows evidence of wide scope within the organisation for sourcing evidence Demonstrates use of high-quality, credible and relevant resources to support and develop arguments and position statements. Shows evidence of wide scope within and without the organisation for sourcing evidence.

len2070511

7/30/2018 11:08:37 PM

Project Planning and Project Management 15% Project management insufficient or ill-matched to project. Key project assets can be lost, unavailable, not shared, overwritten, not backed up or not tracked effectively. Makes some use of 'right sized' project planning and project management methods and resources. Risk that some key project assets may be lost, unavailable, not properly backed up. Uses asset management tools and follows team protocols. Makes good use of 'right sized' project planning and project management methods and resources. Generally promises to havekey project assets accessible, available, and properly backed up. Uses asset management tools and follows team protocols correctly.

len2070511

7/30/2018 11:08:30 PM

Makes some effort in finding or implementing effective methods for improving quality and productivity. Does not adequately adapt and adjust project plans, designs, and methods as new information becomes available. 'Do the right thing' is recognized but still places expediency above client and stakeholder best interests when making decisions. Shows reasonable initiative in finding and implementing effective methods for improving quality and productivity. Somewhat adapts and adjusts project plans, designs, and methods as new information becomes available. 'Do the right thing' is important and generally acts in client and stakeholder best interests and mostly avoids making major project or design decisions for the sake of expediency. Clearly shows high initiative in finding and implementing effective methods for improving quality and productivity. Clearly adapts and adjusts project plans, project vision, scope, requirements, designs, and methods as new information becomes available. 'Doing the right thing' is foremost and consistently acts in client and stakeholder best interests.

len2070511

7/30/2018 11:08:22 PM

Demonstrates capability to manage larger, more complex projects, including: Identifies required resources and budget and can effectively manage these. Undertakes risk identification and mitigation. Communicates updates effectively to one or more stakeholder. Understands and identifies key strategic elements of small to project projects and sets goals and deliverables. Ensures resources are available, and where change is needed expertly negotiates adjustments to milestones and deliverables. Incorporates sustainability into the project implementation. Communicates all updates effectively to all stakeholders. Harnesses information and foresees new opportunities. Adaptability and Focus on Client and Stakeholder Needs 15% Shows little initiative or innovation in finding methods for improving quality and productivity. Resists changing project plans, designs, or methods in the face of new information. 'Do the right thing' is unrecognized and often takes risky project or design decisions for the sake of expediency.

len2070511

7/30/2018 11:07:58 PM

All your claims and recommendations must be supported by relevant literature. Hence, significant amount of academic reference from high quality journals must be included in the report. Assessment Attributes Fail (Unacceptable) (0-49%) Pass (Functional) (50-64%) Credit (Proficient) (65-74%) Critical reasoning, presentation and defence of an argument and/or position 20% Specific position (perspective or argument) fails to take into account the complexities of the issue(s) or scope of the assignment. Makes assertions that are not justified. Specific position (perspective or argument) begins to take into account the issue(s) or scope of the assignment. Justifies any conclusions reached with arguments not merely assertion. Specific position (perspective or argument) takes into account the complexities of the issue(s) or scope of the assignment. Others’ points of view are acknowledged. Justifies any conclusions reached with well-formed arguments not merely assertion.

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