Reference no: EM133775449

Advanced Information Systems Project

Project - Enhancing Digital Presence and Operational Efficiency for Phoenix Energy

Assessment - Presentation

This document provides you with information about the requirements for your assessment. Detailed instructions and resources are included for completing the task.

Learning outcome 1: Design and develop a real-world information systems industry project or research project supported by appropriate planning, analytical and problem-solving techniques.
Learning outcome 2: Effectively communicate project progress and outcomes to a diverse audience.
Learning outcome 3: Collaborate successfully with stakeholders as part of a team to plan and deliver a project within resource constraints (time, cost, scope, and quality).

Task description

This is group assessment (presentation) designed to apply your understanding of the project specification/scoping document that related to your project. To develop your presentation in professional way, you will be referring to the materials provided in the Study-Desk and the materials that you presented in Assessment 1.
As we explained before project specification/scoping document is very important document and it serves as the cornerstone of successful project management, playing a pivotal role in guiding project development and ensuring its ultimate success. This document provides a detailed and structured outline of the project's goals, objectives, scope, and deliverables.
A project specification/scoping document is a fundamental tool for effective project management. It sets the stage for success by providing a structured plan, ensuring clarity, managing expectations, and allowing for proactive decision-making throughout the project lifecycle.
Preparing a presentation about the details that you presented in the project specification/scoping document (Assessment 1) is crucial for several reasons, emphasizing the importance of effective communication and understanding among stakeholders. Also, it allows for direct communication of project details to stakeholders. This ensures that everyone involved has a common understanding of the project's goals, scope, and requirements. Based on the feedback you received in your Assessment 1, update the presentation.
In essence, preparing a presentation for the project specification/scoping document is a strategic approach to ensure effective communication, foster collaboration, and create a shared understanding among all stakeholders involved in the project. It serves as a means to translate the written document into a dynamic, engaging format that facilitates comprehension and decision-making.
In this Assessment 2 (presentation), you are required to use your presentation skills to convince prospective clients, investors and/or senior management in the company as to the feasibility and viability of your proposed solution.

Task details

As a team, your Assessment 2 (presentation) needs to involve the main important aspects that you already presented in the project specification/scoping document (Assessment 1). The resulting presentation should address the following key points:
Updated Project Selection:
Explain the significance of selecting a project aligned with academic interests or professional goals.

Updated Project Overview:
Discuss the need for a comprehensive overview, including goals and objectives.
Emphasize the importance of articulating anticipated outcomes.

Updated Scope of the Project:
Define the scope clearly, specifying inclusions and exclusions.
Highlight the role of the scope in setting project boundaries.

Updated Problem Statement:
Identifying and articulating specific problems within the chosen company.
Emphasize the significance of analyzing the current state of the problem.

Updated Project Justification:
Explain the rationale behind undertaking the project.
Discuss potential benefits and impacts on stakeholders or the community.

Updated Objectives and Deliverables:
Define SMART objectives and tangible deliverables.
Emphasize the importance of clarity and achievability.

Updated Methodology:
Describe proposed strategies, research methods, tools, and techniques.
Emphasize the alignment of methodology with addressing identified problems.

Updated Timeline and Milestones:
Present a detailed project timeline.
Highlight key milestones and deadlines for effective project management.

Risk Analysis:
Discuss the importance of thorough risk analysis.
Provide examples of potential challenges and effective mitigation strategies.

Stakeholder Involvement:
Highlight the significance of identifying key stakeholders.
Discuss strategies for engaging and communicating with stakeholders.
These tasks encourage you to think critically, communicate effectively at a high level appropriate for both academic and industry environments, and allow you to give a clear picture about your project specification/scoping document.
Following your project specification/scoping document requirements, the presentation checklist is outlined below:

Comprehensive Presentation Preparation:
Your task involves crafting a comprehensive presentation that encapsulates the essence of your project.

Flexible Slide Count:
There are no strict limitations on the number of slides. Aim for a comprehensive presentation that effectively communicates the depth of your work. Tailor the slide count to suit the richness of your analysis.

Presentation Structure and Guiding Principles:
Content Principles:
Ensure each slide features a clear headline and slide number for easy navigation.
Articulate a singular idea per slide, allowing for a focused and coherent presentation.
If an idea requires more elaboration, distribute it logically across multiple slides.
Design Principles:
Prioritise simplicity in design to enhance audience comprehension.
Maintain organisational clarity, creating a structured and easily navigable presentation.
Establish a visual path for the viewer's eye to follow, guiding them through the key points.
Employ an interesting division of space to sustain audience engagement.
If utilising colour and graphics, do so judiciously to augment visual appeal without overwhelming the content.

Your team must submit a recorded audio/visual presentation of your project that is between 10 to 15 minutes long. Each team member should speak for about the same length of time.

You may use one of the following methods to record your presentation:
• A PowerPoint presentation with embedded audio.
• Zoom meeting with a PowerPoint shared screen.
• MS Teams meeting with a shared PowerPoint screen.