Reference no: EM132286113

Drafting Effective Paragraphs Paragraphs are groups of sentences about a single idea. Effective paragraphs contain a topic sentence, sentences that explain the main idea, and techniques that build coherence. Effective paragraphs have clear topic sentences that introduce the main idea. Topic sentences are supported by sentences that further explain the topic. Read the selection and answer the question that follows. As a member of the crisis management team, you are required to attend our biannual crisis management workshops. These workshops will prepare you to lead your division in the event of a company crisis. The workshops always take place during the second week in January, and they are held at our headquarters in Dallas, Texas. Workshop registration information is available on the company website. Identify the function of the sentence As a member of the crisis management team, you are required to attend our biannual crisis management workshops. Topic sentence Support sentence Paragraph coherence occurs when the ideas in a paragraph are linked and there is a logical flow from one idea to the next. Which of the following are techniques that you can use to help the reader follow your ideas? Check all that apply. Place prepositions near the end of the sentence. Show connections with transitional expressions. Avoid repetition of words and phrases. Use pronouns to refer to previous nouns. Use bullets and lists to connect similar ideas. Read the following paragraph and its possible revisions. Then choose the revision that has the best paragraph coherence and that most accurately supports the original paragraph. Communication with the public and employees should be overseen by the director of PR. The duties of the crisis team should be divided according to each member’s area of expertise. Since communicating accurate information is critical, you will need to assign specific members to interface with your own employees and public-safety agencies. If your company does not have a public relations executive, this job should be handled by the head of marketing or human resources. Furthermore, all members of your crisis team should receive training in crisis communication. 1. Communication with the public and employees should be overseen by the director of PR. The duties of the crisis team should be divided according to each member’s area of expertise. Since communicating accurate information is critical, you will need to assign specific members to interface with your own employees and public-safety agencies. If your company does not have a public relations executive, this job should be handled by the head of marketing or human resources. Furthermore, all members of your crisis team should receive training in crisis communication. 2. All members of your crisis team should receive training in crisis communication, and the duties of the crisis team should be divided according to each member’s area of expertise. Since communicating accurate information is critical, you will need to assign specific members to interface with your own employees and public-safety agencies. Communication with the public and employees should be overseen by the director of PR. If your company does not have a public relations executive, this job should be handled by the head of marketing or human resources. 3. The duties of the crisis team should be divided according to each member’s area of expertise. Since communicating accurate information is critical, you will need to assign specific members to interface with your own employees and public-safety agencies. Communication with the public and employees should be overseen by the director of PR. If your company does not have a public relations executive, this job should be handled by the head of marketing or human resources. Nevertheless, all members of your crisis team should receive training in crisis communication. The best revision of the original paragraph is: . Select the most appropriate transitions to promote paragraph coherence in the paragraphs that follow. Effective business messages are well organized and context appropriate; , your first step in crafting effective messages is appropriate planning. You should begin planning by conducting a situational analysis. , you should gather all appropriate and relevant data or information. The amount of research you conduct will be determined by the purpose and scope of the message. , you should develop an outline for your message. , you are ready to begin writing. You may have to write several drafts before you finish your message. Don’t be afraid to rewrite multiple times. , spending a little extra time on the planning and drafting process is always wise. Shorter paragraphs are more readable and inviting to business audiences. Answer the following question about paragraph length. Which one of the following techniques will help you control the length of your paragraphs? Use a smaller font size to maximize space on the page. Break longer topics into multiple paragraphs. Limit the use of bullets and lists.