Reference no: EM132204831

Directions:

Review the scenario in problem 9.5 on p. 276 of your textbook. Choose one of the three messages to evaluate in a 250-word post. Use the checklist for positive messages on p. 273 to help you evaluate the message. What do you think the writer has done well? What could be improved and how?

Make sure to refer to and/or cite specific language from the message you are evaluating to help support the points you make about it.

Subject: Suggestion System (SS)

I want to introduce you to the Suggestion System (SS). This program enables the production worker to offrt ideas improving his job decription, working conditions, and general company procedures. The plan can operate as a finely tuned machine, with great ideas as its product.

Operation will begin October 1. Once a week, a designate of SS will collect the ideas and turn them over to the SS committee. This commitee will evaluate and judge the proposed changes.

Only employees listed as factory workers are eligible. This excludes foremen and tbe rest of supervisory personnel. Awards are as follows:

1. $100 awards will br given to those ideas judged operational. These are awarded monthly.

2. There will be grand prize given for the best suggestions over the six month span.

Ideas are judged on feasibility, originality, operational simplicity, and degree of benefit to the worker and company. Evaluation made by the SS committee is final. Your questions should be channeled to my office.

CHECKLIST FOR INFORMATIVE AND POSTIVE MESSAGES

In postive messages, does the subject line give the good news? In either message, is the subject line specific enough to differentiate this message from others on the same subject?

Does the first paragraph summarize the information or good news? If the information is too complex to fit into a single paragraph, does the paragraph list the basic parts of the policy or information in the order in which the message discusses them?

Is all the information given in the message? What information is needed will vary depending on the message, but information about dates, place, times, and anything realted to money usually needs to be included. When in doubt, ask!

In the message announcing policies, is there at least one benefit for each segment of the audience? Are all benefits ones that seem likely to occur in this organization?

Is each benefit developed, showing that the benefit will come from the policy and why the benefit matter to the audience? Do the benefits build on the specific circumstances of the audience?

Does the message end with a positive paragraph-preferably one that is specific to the readers, not a general one that could fit any organization or policy?

AND, FOR ALL MESSAGE, NOT JUST INFORMATIVE AND POSITIVE ONES,

Does the message use you-attitude and positive emphasis?

Is the tone friendly?

Is the style easy to read?

Is the visual design of the message inviting?

Is the format correct?

Does the message use standard grammer? Is it free from typos?

ORIGINALITY IN A POSITIVE OR INFORMATIVE MESSAGE MAY COME FROM

Creating good headings, list, and visual impact.

Developing benefits

Thinking about audience; giving details that answer their questions and make it easier for them to understand and follow the policy.