Reference no: EM133257714

Case: Read the weaknesses and what is needed for each letter component. Then revise the message.

Weaknesses

Uses the outdated Dear Sir instead of addressing the receiver by name.
Fails to open directly with a summary of the main request.
Does not explain the request logically.
Organizes questions illogically. Questions should be set in a bulleted list.
Includes wordy and outdated expressions (due to the fact that, in view of the fact that, until such time as thank you in advance).
Fails to request action and place the due date at the close of the letter.
What you need to do:

Opening: Ask the most important question first or express a polite command.
Body: Explain the request logically and courteously. Ask other questions if necessary.
Closing: Request a specific action with an end date, if appropriate, and show appreciation.
Must be done:

-addresses receiver by name (don't use outdated dear sir)

-opens with a summary of the main request

-content is structured and presented in a logical order.

-questions are organized logically in a bulleted list using a parallel structure

-language is clear and concise and does not include wordy or outdated expressions

Closes with a due date, an action request, and a telephone number

-follows the guidelines for a business letter format

-guidelines for clear, concise writing.