Reference no: EM133123834

ICTPMG611 Prepare a detailed design brief

Assessment Task: Design Brief Project

Task summary
The assessment tasks in this unit require students to develop a detailed design for a telecommunications project for a case study organisation.
This assessment is to be completed in the simulated work environment in the RTO.
Required
• Access to textbooks and other learning materials
• Computer with Microsoft Office and internet access
• Project Plan and Brief
• Meeting space
• Site for project and database including an asset register
• Access to applicable legislation
• Preliminary Design Template
• Design Options Template
• Design Plan Template

Complete the following activities:
MILCOM is a training company that offers in class and distance education training programs.
Currently they conduct lessons either in classrooms within the campus or for remote students, an electronic course which compromises of study notes and a personal tutor available via email and, at specific times, via a secure chat service.
MILCOM business is increasing in regional areas, which means their distance education arm is growing and they need to enhance their operation to cope with the demand. They have identified the lack of face-to-face teaching as their biggest threat to success and have decided to add a live streaming service to their product offering to mitigate the risk of falling enrolments.
Assume you are a Telecommunication Project Consultant and you have been asked by the CEO, as well as the College's Planning Committee to take on this project and to develop a detailed design brief.

1. Prepare a preliminary design brief

Carefully review the above information and the Project Brief and Plan provided to you. You are required to develop a preliminary design brief to discuss with the client (the CEO of MILCOM) at a meeting.
Your preliminary design brief should include:
• A summary of the project to confirm your understanding the client's requirements as
per the project brief and plan.
• An outline of legislation, codes and regulations that impact on the project and how they impact. You should identify at least one of each.
• The enhancements that will need to be made to the existing networks based on the project brief and plan. You will need to explore this further at the meeting with the client.
• Your timelines for developing the design plan such that the project timelines can be met.
• A list of all the resources that you will need for the design brief.
Use Preliminary Design Brief Template. You will take your report to the initial meeting with the client.

2. Meet with the client
You are now required to meet with the client to discuss your Preliminary Design Brief. You will be advised of the date and time of the meeting.
At the meeting, carefully go through your Brief explaining all aspects to the client. Consider any feedback from this meeting into your Design Options Report that you will complete in another activity.
During the meeting, you will need to demonstrate effective communication skills including:
• Speaking clearly and concisely
• Using non-verbal communication to assist with understanding
• Asking questions to identify required information
• Responding to questions as required
• Using active listening techniques to confirm understanding

3. Gain access to the site.
Following the meeting, the client has advised that you may access the campus to assist you in preparing your design drawings.
However, he has advised that prior to the site visit you are required to email the Building Manager to ensure that you can gain access as your visit may need to include a review of other offices located in the building.
Develop an email and send it to the Building Manager.

4. Review the site.
Now that access has been approved you are to conduct your site visit. You are to conduct a physical inspection of the site which should include:
• A physical inspection of the main services cupboard, main electrical switchboards, vehicle access and materials storage.
• A review of any physical impediments that may affect the installation.
• Checking the existing ICT infrastructure including:
o A speed test to establish the speed of the connection.
o The number of workstations in the room and the resultant load when they are all in use.
o Asset registers to determine the age of the equipment.
o Assessing the switch to determine the type of switch and capability for expansion.
During the site visit and based on the features you can see, consider relevant heritage, environment and government legislation that will impact on the design. You will have already researched this as part of the Preliminary Design Brief too.
As you conduct the site visit, explain to the assessor the relevant legislation, as well as its impact. Your assessor will note down your answers.
Take notes and prepare drawings as you complete your site visit as you will use these to develop the final design.

5. Follow up requirements.
Prior to developing your Design Options Report, you are to take action to address the heritage issue.
You are to contact a heritage expert in your area or approach the local council about requirements. Send an email to an identified expert in your area or the applicable local council (the email should be sent to your assessor).

6. Develop design option
Following the site visit and your meeting with the client you are now required to develop
realistic design options.
Develop a design options report for discussion at a meeting with the client. Your report should include:
• An outline of at least two design options.
• An evaluation of the design option that you recommend and that aligns with the
client's timelines and budget.
• A summary of the client's system compatibility and the modifications that you have made to the design based on this.

7. Meet with the client
You are now required to meet with the client to discuss your Design Options Report. You will be advised of the date and time of the meeting.
At the meeting, carefully go through your Brief, advising of the options you have identified and your recommendations on the most suitable option.
You should also see the client's feedback
During the meeting, you will need to demonstrate effective communication skills including:
• Speaking clearly and concisely
• Using non-verbal communication to assist with understanding
• Asking questions to identify required information
• Responding to questions as required
• Using active listening techniques to confirm understanding

8. Prepare design plan
You are now required to prepare your detailed design plan. Your design plan should include:
• All relevant geographical and topological information
• Drawings
• Equipment and material requirements for your design
• Cost estimates for your design
• Testing requirements
• Maintenance requirements Use Design Brief Template.

Submit your Design Brief to the planners and CEO via email and seeking approval for your design.