Reference no: EM132325621 , Length: word count:800

Develop Implement and WHS Management Systems - Project/Role Play Assignment

Assessment Objective - The candidate will demonstrate the skills and knowledge required to plan and to implement a WHS management system

Part A- Develop WHS plan and implement

Assessment Description -

Part A- Using the scenario information supplied, and the WHS policy and management system design you developed for Assessment Task 1, you will carry out a number of planning and implementation activities, and role-play consultation with stakeholders. To complete the assessment task requirements, you will develop and submit a portfolio of planning and implementation documentation for a pilot program at the Pitstop Pty Ltd Wollongong service station.

Assessment Instructions -

Review the simulated workplace information for Pitstop Pty Ltd provided in the Appendix2. Review the WHSMS design and WHS policy you proposed in Assessment Task 1. Prepare to plan and implement elements of the WHSMS in consultation with relevant individuals and parties.

1. Arrange with your assessor to meet with the board of directors and senior management (in a role-play) to discuss the requirements of the WHS plan: identification and control of hazards, barriers to implementation and how to overcome them, compliance, performance monitoring, and implementation of system.

1. Lead the role-play meeting with board of directors and senior management to: (students will be assigned as board members by the trainer)

a. outline requirements of WHS planning; refer to appropriate standards

b. discuss and consult on procedures to manage WHS risk

c. discuss and consult on compliance and standards to adhere to

d. discuss and consult on WHS targets and performance measures

e. describe key elements of implementation to be piloted at Wollongong store.

Note: Ensure you anticipate possible issues and objections and use communication skills to build consensus and support for system.

2. Develop a 1-2-page outline of plan, containing outcomes of consultation.

3. Develop a 1-2-page draft risk assessment and control procedure.

4. Develop a draft implementation/action plan for the Wollongong store. Include:

a. specific activities for:

i. initial launch of WHSMS, including development of policies and procedures (safety procedures, recordkeeping procedures, etc.)

ii. ongoing activities

iii. training: consider current activities undertaken by staff, required activities under your plan, and capabilities of current employees

iv. communication and consultation

v. monitoring and reporting, such as regular safety audits

b. responsibilities and accountabilities

c. timelines

d. targets

e. resources and estimated costs, for example training costs

f. highlighted areas of integration with other management systems.

5. Arrange with your assessor to meet with the Wollongong manager to discuss implementation.

6. Lead role-play meeting with Wollongong manager and HSR to:

a. outline requirements of implementation; refer to appropriate standards.

b. discuss and consult on procedures and processes to manage WHS risk.

c. discuss and consult on key features of implementation included in plan.

Note: Ensure you anticipate possible issues and objections and use communication skills to build consensus and support for system.

7. Make adjustments to implementation plan after consultation with Wollongong manager.

8. Report on your methodology for this activity. Explain the methods that you used, which digital tools you used, how you may have adapted tools (like spreadsheets, tables or Word documents) to make your task more efficient.

9. Submit all portfolio documents to your assessor as per the specifications below. Ensure you keep a copy of all work submitted for your records.

Specifications - You must:

1. Participate in two consultation role-plays:

a. meeting with the board of directors and senior management

b. meeting with the Wollongong manager and HSR

2. submit a 1-2-page outline of plan containing outcomes of consultation

3. submit a 1-2-page draft risk assessment and control procedure

4. submit draft and final implementation/action plans for the Wollongong store.

Your assessor will be looking for:

analytical skills to:

• analyse relevant workplace information and data
• contribute to the assessment of resources needed to manage risk and, where appropriate, access these resources

communication skills to conduct effective formal and informal meetings and communicate effectively with personnel at all levels of the organisation

consultation, facilitation and negotiation skills to develop and implement plans

information technology skills to conduct research, create documentation and present information

numeracy skills to estimate costs of WHSMS

organisational skills to manage own tasks within a timeframe

project management skills to develop plans to achieve change

knowledge of barriers to WHSMS implementation, and strategies to remove them

knowledge of standards relating to WHSMS

knowledge of relevant Commonwealth and state or territory WHS Acts, regulations, codes of practice, standards, guidance material and other relevant publications

knowledge of the nature of information and data that provide valid and reliable measures of WHS performance and WHSMS, including positive performance indicators

knowledge of WHS management systems.

Part B: Measure, evaluate, review and improve WHS performance

Assessment Objectives - The candidate will demonstrate the skills and knowledge required to measure, evaluate, review and improve WHS performance

Assessment Description - Using the scenario information supplied in Appendix 3, and planning materials developed in Assessment Tasks 1 and 2, you will undertake a number of monitoring and evaluation tasks. You will consult with managers to gain input into and support for implementation of monitoring and evaluation activities to measure WHS performance against organisational outcomes and individual performance. You will then analyse and evaluate WHS performance data, present a draft report to senior management, and provide a final written report containing results of analysis and recommendations for improvement of the WHSMS

Assessment Instructions -

Review the simulated workplace information for Pitstop Pty Ltd in Appendix 3, review planning materials you developed for Assessment Tasks 1 and 2.

1. Arrange with your assessor to consult with managers (in role-play) on implementation of performance monitoring and audit procedures. Prepare to discuss:

a. the measurement and evaluation requirements of the WHS plan

b. setting targets and KPIs for managers and employees in accordance with organisational objectives for the WHS. Consider outcome and management KPIs

c. audit and reporting process for managers. Consider schedule for audits, content of audits, and tools such as checklists which may help in implementation.

Note: If you have not already developed or considered performance measures, performance management, and reporting and audit procedures, you will need to prepare or source draft procedures as the basis of consultation with managers.

2. Consult with managers on implementation of performance monitoring and audit procedures. Remember to seek input, defend your processes when necessary or appropriate, and explain the most practical ways possible for managers to implement the procedures you have developed. Stress the benefits to the organisation and benefits to managers where appropriate.

3. Following consultation, amend targets and KPIs, performance management, audit and reporting procedures based on the information you have gathered through consultation.

4. Using data provided, analyse information and data for the 6-month period post-implementation. You need to:

a. consider the relationship between the data and the WHSMS targets and performance indicators. What are the gaps?

b. consider possible causal relationships between data and aspects of the WHSMS implementation

c. consider possible improvements to address root causes of performance issues

d. consider existing procedures and ways to improve them

e. develop draft recommendations for improving the WHSMS.

5. Arrange with your assessor to consult with the board of directors and senior management (in role-play) to present WHS performance data and recommendations.

6. Present data and recommendations. Begin your presentation with an explanation of the review process. Communicate the review and improvement requirements of the WHSMS as appropriate to the organization. Seek for their feedback (Refer to appropriate standard)

7. Based on your analysis and consultation with the board of directors and senior management, prepare a 3-4-page report containing the following elements.

a. Executive summary (briefly summarise report).

b. Body (analyse data from scenario; discuss possible causes; explore possible solutions; explain your reasoning and support with evidence).

c. Conclusions (make conclusions based on analysis; determine root causes of performance issues).

d. Recommendations (at least 4 recommendations to improve performance based on analysis). Refer to standards and legal compliance where relevant to support recommendations.

Submit your report to your assessor as per the specifications below. Ensure you keep a copy of all work submitted for your records.

Specifications - You must:

Participate in a consultation with senior management role-plays:

1. meeting with the store managers on monitoring and reporting

2. meeting with the board of directors and senior management to review performance of WHSMS and make recommendations

3. submit amended targets and KPIs, procedures for performance management, audit and reporting as a result of consultation

4. submit a written 3-4-page report containing recommendations for improvement of the WHS management system.

Your assessor will be looking for:

analytical skills to identify areas for WHS improvement

communication skills to:

• conduct effective formal and informal meetings and communicate effectively with personnel at all levels of the organisation
• prepare reports for a range of target groups, including health and safety committees, health and safety representatives, managers, supervisors, and persons conducting businesses or undertakings (PCBUs) or their officers

consultation, facilitation and negotiation skills to implement and monitor designated actions

information technology skills to conduct research into WHSMS systems, create documentation and present information

numeracy skills to analyse workplace information and data

organisational skills to manage own tasks within a timeframe

knowledge of barriers to WHSMS implementation and strategies to remove them

knowledge of documents relating to WHSMS standards

knowledge of the nature of information and data that provide valid and reliable measures of WHS performance and WHSMS, including positive performance indicators

knowledge of relevant Commonwealth and state or territory WHS Acts, regulations, codes of practice, standards, guidance material and other relevant publications

knowledge of WHS management systems.

Note - Words 800 - max 3 pages as per given template.

Attachment:- Assignment Files.rar