Reference no: EM132995921

BSBSUS501 Develop workplace policy and procedures for sustainability

Assessment - Project 1 - Develop workplace sustainability policy

Scenario

Tip Top Cleaning is a cleaning services company that provides cleaning services in Melbourne.

Part A: Develop a briefing report on sustainability

Review the information provided in the scenario, conduct independent research on the internet or any other information sources you may deem appropriate.

Then, develop a briefing report for the sustainability program. The briefing report should cover the following points. Use the points below to create subheadings for your report.

• Purpose of the briefing report

• A brief introduction of the topic, its history and its relevance to the business and the industry

• A brief description of benefits of sustainability for Tip Top Cleaning in realising their business goals

• Scope of the sustainability program - whether it is for the whole organisation, one site, one work area, or a combination of these

• Examples and brief summary of sustainability policies by at least two other similar organisations

• A brief overview of the applicable environmental and sustainability legislation, regulations, codes of practice and standards

• A brief exploration of how sustainability initiatives can be introduced in the organisation, through reference to any three standards, guidelines and approaches such as:
o Green purchasing
o Green office program
o Triple bottom line reporting
o ISO 14001:2015 Environmental management systems
o Life cycle mapping processes

• Suggestions for at least two performance indicators that can be used to measure the performance of each action post implementation

• A brief description of monitoring and review activities for continuous improvement to ensure effectiveness the sustainability initiative

• A brief description of monitoring and review activities for continuous improvement to ensure effectiveness the sustainability initiative

• Recommendations for four policy options, such as waste reduction, chemical minimisation, etc. based on likely effectiveness, timeframes and cost

Your briefing report must include the appropriate referencing of materials you have accessed. You must use format and language suitable for the purpose and the audience.

Part B: Obtain expert advise

Scenario

You have prepared the briefing report and would like to obtain expert advice from external consultants and key stakeholders.

1. Prepare a formal covering email to Alan Greenbush of Green Gurus (your assessor) and attach the briefing report on the sustainability policy development program.

In your email you must:

a. Summarise the main points of the briefing report you have developed
b. Request the consultant to review the briefing report and provide feedback
c. Request the consultant for a meeting to discuss the briefing report

You must use an appropriate format and formal and grammatically correct language appropriate to context, organisational requirements and the audience

You must submit your briefing report to the consultant (your assessor) by email, at an email address specified by your assessor.

Submission requirements

At the end of this part, you must submit the following to your assessor via email, at an email address specified by your assessor:

Part C: Role play - Consult stakeholders

Scenario

You are the Operations Manager of the company.

Green Guru is a sustainability education and consultancy service.

You have decided to get their advice on the green measures that your change management plan intends to implement.

You have organised a meeting with Alan Greenbush, a consultant from Green Guru, to provide consultation about suitability of the sustainability measures you have identified in your briefing report from Assessment 2, Part A.

You have also invited Tip Top Cleaning's CEO, the Finance Manager and a staff representative.

All members playing the roles will receive cue cards to prompt them.

Task

• You must play the part of the Operations Manager and to present the briefing report for discussion to the senior management team.
• Your assessor will play the role of the external consultant.
• Your classmates will play the roles of:
o CEO
o Finance Manager
o staff representative
• Your assessor will organise other members of your class to play the roles of management and staff, and provide them with cue cards and briefing prior to assessment, to guide their participation in the assessment.
• You must refer to the information about Tip Top Cleaning, available in the scenario Assessment 2- Project 1) to prepare for this meeting.
• Prior to the meeting, you must make sure each person has a copy of you briefing report.
• The aims of the consultation/discussion are:
o To gain expert consultation on the suitability of the proposed measures for the organisation's objectives.
o To gain the acknowledgement of the senior management if your proposed plan could proceed ("go/no-go" decision)
• You must be prepared to seek their opinion and advice and also respond to concerns of the company managers.
• At the end of the session you are to ask your audience to acknowledge their support for your plan and discuss any issues or provide clarification.

• You must make detailed notes during the consultation session submit detailed notes to your assessor.
• You will be assessed on your ability to:
o Present the information covered in the briefing report
o Seek the advice of the expert using language appropriate to audience
o Elicit the views of the attendees
o Clarify or confirm your understanding of input provided by the stakeholders
o Speak clearly and concisely
o Respond to questions asked by the members
o Play a lead role in consulting and negotiating positive outcomes
o Use appropriate non-verbal communication

Part D: Develop a sustainability policy and implementation plan

Scenario

The CEO has approved the briefing report.

Now, you are to develop a formal sustainability policy and a sustainability action plan to implement the policy and procedure. Once the two documents are prepared, you are to prepare a covering email for the CEO and attach the two documents to the email for the CEO's approval.

Task

1. Prepare a formal sustainability policy to support the attainment of the organisation's agreed sustainable goals for:

• minimising resource use
• resource efficiency
• reducing toxic material and hazardous chemical use
• employing life cycle management approaches
• continuous improvement

You must include a policy statement about Tip Top Cleaning's commitment to sustainability, as well as the role sustainability considerations will play in all business activities and strategic plans.

In the policy document, you must also:

• define key terms such as sustainability and sustainable procurement
• identify six strategies to implement policy

You must use your briefing report and the feedback collected during the consultation with the stakeholders in Part C, to develop the policy.

Use the Policy Template provided in Appendix A.

2. Prepare a Sustainability Action Planto implement the sustainability policy. You must plan at
least two actions for each of the areas below:
• management and communications
• education for sustainability
• purchasing choices to reduce toxic material and hazardous chemical use
• energy
• waste
• water
• monitoring, review, and continuous improvement

The action plan must cover the following for each action:

• expected outcomes
• activities/ actions to be undertaken
• performance indicators
• assigned responsibilities
• record keeping, review and improvement processes

You must use the Sustainability Implementation Plan Template in Appendix B.

3. Prepare a formal covering email to the CEO (your assessor) and attach the sustainability policy and the sustainability action plan you have developed.

In your email you must:
• Summarise the main points of the Sustainability Policy and Procedure and the Sustainability Implementation Plan you have developed
• Request the CEO and the management team to review the policy and procedure and action plan and provide feedback and approval.

You must use an appropriate format and formal and grammatically correct language appropriate to context, organisational requirements and the audience

You must submit your covering email, policy, and Sustainability Action Plan to the CEO by email, at an email address specified by your assessor.

Attachment:- workplace policy and procedures for sustainability.rar