Reference no: EM133163172

BSBPMG630 Enable program execution

Task 2.1 Develop the Program Execution Approach

Develop the program execution approach covering:
• stakeholder engagement
• program and project plans and
• program and project management tools and software
Use your organisation's template for documenting the program execution approach, or you may use the Generic Program Execution Approach template provided along with this workbook.
Refer to relevant documents such as the supplier selection documentation, relevant meeting minutes, program and project charters to help you develop your program execution approach.
You will be assessed on:
• Practical knowledge of program execution approaches.
• Practical skills relevant to identifying and developing the program execution approach.
• Advanced writing skills.
• Practical skills relevant to developing and documenting a program execution strategy.
Before starting this task, review the Assessment Simulation Task 2.1 - Assessor's Checklist provided along with this workbook. This form lists the criteria your submission must address to complete this task satisfactorily.
Your assessor will also:
• Organise workplace resources required for you to complete this assessment.
• Discuss with you the requirements listed in the Assessor's Checklist prior to the assessment.
• Address your queries and concerns regarding this task.
After completing this task, submit the following to your assessor:
• A copy of the program execution approach that you completed, including at least the following information:
o stakeholder engagement.
o program and project plans.
o program and project management tools and software.
• A copy of the documents you referred to for this task, e.g. supplier selection documentation, relevant meeting minutes, program and project charters.

Task 2.2 Identify, Monitor and Evaluate Internal and External Factors
2.2.1 Identify and Evaluate Internal and External Factors
Identify and evaluate internal and external factors and issues likely to cause changes to the program execution approach.
Note that throughout the program you are undertaking, these factors and issues must be controlled to mitigate their impact on the program execution approach. You will be required to monitor these internal and external factors and issues three times in Task 2.2.2 after the implementation of controls.
Use your organisation's template for documenting program internal and external factors and issues, or you may use the Generic Program Internal and External Factors template provided along with this workbook.
Refer to internal and external sources of information to help you identify these internal and external factors and issues. Sources of information may include but are not limited to legislation, regulations, standards, client feedback impacting the program execution approach, or lessons learnt documentation from previous programs/projects, resourcing availability, etc.
You will be assessed on:
• Practical knowledge of internal and external factors and issues.
• Practical skills relevant to identifying and evaluating internal and external factors and issues likely to cause changes to the program execution approach.
• Advanced writing skills.
• Practical skills relevant todeveloping and documenting program documentation.
Before starting this task, review the Assessment Simulation Task 2.2.1 - Assessor's Checklist provided along with this workbook. This form lists the criteria your submission must address to complete this task satisfactorily.
Your assessor will also:
• Organise workplace resources required for you to complete this assessment.
• Discuss with you the requirements listed in the Assessor's Checklist prior to the assessment.
• Address your queries and concerns regarding this task.
After completing this task, submit the following to your assessor:
• A copy of the program internal and external factors and issues document that you completed.
• Copies of internal and external sources of information you accessed and referred to.

2.2.2 Monitor Internal and External Factors
Monitor the internal and external factors and issues you identified in Task 2.2.1 at least two times throughout the program you are undertaking.
Use your organisation's template for monitoring program internal and external factors and issues, or you may use the Generic Program Internal and External Factors Monitoring template provided along with this workbook.
You will be assessed on:
• Practical knowledge of internal and external factors and issues.
• Practical skills relevant to monitoring internal and external factors and issues likely cause changes to the program execution approach.
• Advanced writing skills.
Before starting this task, review the Assessment Simulation Task 2.2.2 - Assessor's Checklist provided along with this workbook. This form lists the criteria your submission must address to complete this task satisfactorily.
Your assessor will also:
• Organise workplace resources required for you to complete this assessment.
• Discuss with you the requirements listed in the Assessor's Checklist prior to the assessment.
• Address your queries and concerns regarding this task.
After completing this task, submit the following to your assessor:
• A copy of the program internal and external factors and issues monitoring document that you completed for each monitoring instance:
o Monitoring 1
o Monitoring 2

Task 2.3 Review Program Execution Approach and Make Changes
2.3.1 Review Program Execution Approach
Review the program execution approach. Your review must cover:
• Internal and external factors and issues you identified and monitored in Task 2.2.
• How it aligns with the program's expected benefits.
Based on your review outcomes, determine and plan for changes that must be made to the program execution approach.
Refer to relevant documents such as the initial program execution approach document, risk register, risk assessments, records related to internal and external factors, correspondence, relevant meeting minutes, etc., to help with this review.
Use your organisation's template for documenting the program execution approach review, or you may use the Generic Program Execution Approach Review template provided along with this workbook.
You will be assessed on:
• Practical knowledge of program execution approaches.
• Practical skills relevant to reviewing the program execution approach and confirming alignment with expected benefits.
• Practical skills relevant to monitoring and evaluating processes and changed circumstances.
• Advanced writing skills.
• Practical skills relevant todeveloping and documenting program documentation.
Before starting this task, review the Assessment Simulation Task 2.3.1 - Assessor's Checklist provided along with this workbook. This form lists the criteria your submission must address to complete this task satisfactorily.
Your assessor will also:
• Organise workplace resources required for you to complete this assessment.
• Discuss with you the requirements listed in the Assessor's Checklist prior to the assessment.
• Address your queries and concerns regarding this task.

2.3.2 Make Changes to Program Execution Approach
Implement the changes you determined in Task 2.3.1 in the program execution approach you initially developed in Task 2.1.
You will be assessed on:
• Practical knowledge of program execution approaches.
• Practical skills relevant to making changes to the program execution approach.
• Advanced writing skills.
• Practical skills relevant to developing and documenting a program execution strategy.
Before starting this task, review the Assessment Simulation Task 2.3.2 - Assessor's Checklist provided along with this workbook. This form lists the criteria your submission must address to complete this task satisfactorily.
Your assessor will also:
• Organise workplace resources required for you to complete this assessment.
• Discuss with you the requirements listed in the Assessor's Checklist prior to the assessment.
• Address your queries and concerns regarding this task.
After completing this task, submit the following to your assessor:
• A copy of your updated program execution approach reflecting the changes identified in Task 2.3.1, with adjusted areas highlighted.
• A copy of the original program execution approach developed in Task 2.1.

Task 2.4 Communicate and Agree on Program Execution Approach
While being observed by your assessor, meet with relevant program stakeholders and:
• Communicate the revised/updated program execution approach (from Task 2.3.2), specifically the changes made to the original program execution approach.
• Establish agreement among the stakeholders to implement this revised/updated program execution approach.
Use your organisation's template for documenting the meeting outcomes and the agreed program execution approach, or you may use the Generic Meeting Minutes template provided along with this workbook.
You will be assessed on:
• Practical knowledge of program execution approaches.
• Practical skills relevant to communicating with relevant stakeholder's changes required to transition from current state to future state and agreeing on the approach.
• Practical skills relevant to communicating and negotiating with relevant program stakeholders.
Before starting this task, review the Assessment Simulation Task 2.4 - Observation Form provided along with this workbook. This form lists all the practical skills you need to demonstrate while completing this task.
Your assessor will also:
• Organise workplace resources required for you to complete this assessment.
• Discuss with you the requirements listed in the Observation Form prior to the assessment.
• Address your queries and concerns regarding this task.
After completing this task, submit the following to your assessor:
• A copy of the minutes from your meeting.
• Copy of program execution approach document/s you referred to during the meeting.