Reference no: EM133163174

BSBPMG630 Enable program execution

Part - The Program Governance

Task 3.1 Develop a Business Case and Seek Approval
Prepare the business case for the desired future state and program execution approach you have previously developed.
When developing the business case, refer to relevant documents such as the program scope, program execution approach, relevant minutes from previous meetings with program stakeholders,
Use your organisation's template for documenting the business case, or you may use the Generic Program Business Case template provided along with this workbook.
Submit/email your business case to the relevant stakeholders for approval.
You will be assessed on:
• Practical knowledge of the business case.
• Practical skills relevant to developing the program business case.
• Practical skills relevant to seeking approval from the relevant stakeholders on program business case.
• Advanced writing skills.
Before starting this task, review the Assessment Simulation Task 3.1 - Assessor's Checklist provided along with this workbook. This form lists the criteria your submission must address to complete this task satisfactorily.
Your assessor will also:
• Organise workplace resources required for you to complete this assessment.
• Discuss with you the requirements listed in the Assessor's Checklist prior to the assessment.
• Address your queries and concerns regarding this task.
After completing this task, submit the following to your assessor:
• A copy of the program business case you developed. This must be signed-off or approved by the relevant stakeholders.
• A copy of the documents you referred to for this task, e.g. program scope, program execution approach, desired future state document, meeting minutes.

Task 3.2 Develop the Program Management Structure
Develop the program management structure. At a minimum, this must cover:
• Program life cycle stages and activities
• Stakeholder roles and responsibilities
• Program organisational charts
• Responsible, Accountable, Consulted, Informed (RACI) matrix
• Job descriptions
Use your organisation's template for documenting the program management structure, or you may use the Generic Program Management Structure template provided along with this workbook.
You will be assessed on:
• Practical knowledge of program governance models.
• Practical skills relevant to developing a program management structure.
• Practical skills relevant to developing and documenting a program governance model.
• Advanced writing skills.
Before starting this task, review the Assessment Simulation Task 3.2 - Assessor's Checklist provided along with this workbook. This form lists the criteria your submission must address to complete this task satisfactorily.
Your assessor will also:
• Organise workplace resources required for you to complete this assessment.
• Discuss with you the requirements listed in the Assessor's Checklist prior to the assessment.
• Address your queries and concerns regarding this task.
After completing this task, submit the following to your assessor:
• A copy of the program management structure you developed.

Task 3.3 Develop Program Processes, Policies, and Procedures
Develop the following for the program you are undertaking for this assessment:
• Processes to manage the program
• Policies for managing the program
• Procedures to be implemented as part of the policies you developed.
For this assessment, you will be required to submit copies of at least two processes, two policies, and two sets of procedures you developed.
Use your organisation's template for documenting processes, policies, and procedures, or you may use the generic templates provided along with this workbook:
• Generic Process Document Template
• Generic Policy and Procedures Document Template
You will be assessed on:
• Practical knowledge of the program management structure
• Practical knowledge of processes, policies, and procedures for managing the program.
• Practical skills relevant to developing processes, policies, and procedures for managing the program.
• Advanced writing skills.
Before starting this task, review the Assessment Simulation Task 3.3 - Assessor's Checklist provided along with this workbook. This form lists the criteria your submissions must address to complete this task satisfactorily.
Your assessor will also:
• Organise workplace resources required for you to complete this assessment.
• Discuss with you the requirements listed in the Assessor's Checklist prior to the assessment.
• Address your queries and concerns regarding this task.
After completing this task, submit the following to your assessor:
• Copies of at least two processes you developed
• Copies of at least two policies (and associated procedures) you developed

Task 3.4 Develop the Knowledge Management System
Develop the knowledge management system for the program you are undertaking. This system must enable documentation of progress, insights, experiences, and learnings from the program execution.
Use the tool or software your organisation uses for developing and implementing knowledge management systems.
You will be assessed on:
• Practical knowledge of program knowledge management systems.
• Practical skills relevant to developing program knowledge management systems.
Before starting this task, review the Assessment Simulation Task 3.4- Assessor's Checklist provided along with this workbook. This form lists the criteria your submission must address to complete this task satisfactorily.
Your assessor will also:
• Organise workplace resources required for you to complete this assessment.
• Discuss with you the requirements listed in the Assessor's Checklist prior to the assessment.
• Address your queries and concerns regarding this task.
After completing this task, present your knowledge management system to your assessor.