Reference no: EM132991200
BSBMGT407 Apply Digital Solutions To Work Processes
Assessment Task: Online meeting project
Task summary
This assessment task requires you to research and identify appropriate online meeting software, develop instructions for using the software to participate in a meeting and develop online meeting protocols.
You are also required to develop a presentation about one of the workplace digital applications you researched in Assessment Task 1 and then setting up and conducting a meeting about this digital application using the online meeting software.
You will then be required to provide this information to your assessor in the form of a training session.
Required
• Computer with Microphone, Microsoft Office and access to the Internet
• Online meeting software
• Presentation package such as Prezi or PowerPoint
• Printer
• Meeting space
Carefully read the following:
You work for a company that has offices in Sydney, Melbourne and Brisbane. As senior managers are based across different offices, meetings are usually held in any one of offices, with senior managers travelling interstate to meetings.
The company has recently decided to conduct at least 50% of meetings online and has asked you to investigate relevant software solutions. As documents will also need to be shared during meetings, the solutions will also need to accommodate this.
Complete the following activities:
1. Conduct research and outline findings
As per the scenario information, conduct research to identify potential solutions for the company. Identify and review at least three online meeting solutions, with at least one of the solutions being a free for use software, which you will use for the next part of the assessment.
Your research should address the following:
» Name of software
» Key features of the online meeting software, including system and equipment requirements
» Plans/pricing as applicable
» Key benefits.
Select a valid and reliable option that fits the organisation's purpose and outline your reasons for selection.
Using your research, prepare a brief report (half a page approximately) that includes your comparison and preferred solution to submit to your assessor. Submit the report to your assessor via email.
2. Prepare for online meeting
You are now required to prepare for the online meeting with your assessor.
Complete the following preparation tasks:
a. Access or download the online meeting software and familiarize yourself with the system.
b. Research online meeting protocols. Identify at least 6 protocols that should be followed and make notes for use in the procedure you will develop as indicated below.
c. Based on the above, develop a brief procedure that could be used by staff members about how to use the online meeting system (including accessing and downloading software, setting up a meeting, how to use audio and share documents and any other important information,), as well as the online meeting protocols to be followed. This document should be approximately one-page.
d. Next prepare a short presentation using Prezi or Power point about one of the digital applications you researched in assessment task 1. You will use this presentation in the final part of the assessment. The presentation should be for approximately two-three minutes and address the following:
- The name of the application
- Brief description of the application, including its use in the workplace
- The benefits of using the application
- How to access the digital application
- Any costs involved.
3. Provide training and support for online meeting software
In this part of the assessment, you will meet with your assessor (in the role of a member of staff) to provide training and support in how to use the online meeting software.
Provide a hard copy of the procedures you developed for using online meeting software and go through the online meeting protocols and the instructions on how to download and install the software.
Give your assessor the opportunity to practice using the online meeting software and ask questions. You are also required to demonstrate effective communication skills, including speaking clearly and concisely, and active listening to confirm understanding.
After the meeting, send an invitation to the online meeting using the software you have identified. Your assessor will advise you of the meeting date and time. Use the online meeting software to send the invitation for the meeting. Attach your instructions and meeting protocol document to your assessor's invitation.
4. Conduct meeting using online meeting software
The final part of this assessment requires you to conduct an online meeting. The purpose of this meeting is to talk about the digital application you chose using your presentation to guide you through the meeting.
Your assessor will be in another room on their own computer to observe your performance. Remember to give your assessor the opportunity to ask questions and make sure you follow the meeting protocols you developed earlier.
Attachment:- Apply Digital Solutions To Work Processes.rar