Reference no: EM132283818 , Length: word count:2500

Undertake Project Work - Individual Project Plan Assignment

Purpose of the Assessment - The purpose of this assessment is to assess the student in the following learning outcomes:

• Access project scope and other relevant documentation.
• Define project stakeholders.
• Seek clarification from delegating authority of issues related to project and project parameters.
• Identify limits of own responsibility and reporting requirements.
• Clarify relationship of project to other projects and to organisation's objectives.
• Determine and access available resources to undertake project.
• Develop project plan in line with the project parameters.
• Identify and access appropriate project management tools.
• Formulate risk management plan for project, including WHS.
• Develop and approve project budget.
• Consult team members and take views into account in planning the project.
• Finalise project plan and gain necessary approvals to commence project according to documented plan.
• Take action to ensure project team members are clear about their responsibilities and the project requirements.
• Provide support for project team members, especially with regard to specific needs, to ensure that the quality of the expected outcomes of the project and documented time lines are met.
• Establish and maintain required recordkeeping systems throughout the project.
• Implement & monitor plans for managing project finances, resources & quality.
• Complete and forward project reports as required to stakeholders.
• Undertake risk management as required to ensure project outcomes are met.
• Achieve project deliverables.
• Complete financial recordkeeping associated with project & check for accuracy.
• Ensure transition of staff involved in project to new roles or reassignments.
• Complete project documentation & necessary sign-offs for concluding projects.
• Review project outcomes and processes against the project scope and plan.
• Involve team members in the project review.
• Document lessons learned from the project within the organisation.

ASSESSMENT BRIEF AND INSTRUCTIONS -

PERFORMANCE OBJECTIVE - Students will demonstrate knowledge and skills required to define project, develop project plan, administer, monitor and finalise project.

INSTRUCTIONS - You are required to use the project plan template. You are to follow the exact layout of the template and complete all the sections of the template for the project plan. To complete this project plan, you have two options: 1) you may wish to select the organisation of your choice (where you may be working), or 2) select the case organisation scenario mentioned below within this assessment.

CASE ORGANISATION FOR THE PROJECT -

Project Organisation: FRONTIER TOURING

Project Situations & Ideas for Frontier Touring: Since Frontier Touring is a big organisation that organises massive concert projects it would be suitable for you to select a particular sub-project of a giant project. Given that the organisation is planning to have a massive event this year on Australia Day Concert, the event will include stars such Kylie Minogue, Bruno Mars, John Legend, Keith Urban, Jimmy Barnes and Maroon 5.

The event is expected to be in ANZ Stadium and run for the whole day till midnight. Due to the significant size of the event, the management of the organisation has broken down this large concert project (Australia Day Concert) into several sub-projects such as:

• Venue & Event Security Project
• Ticketing, Website, Advertising and Social Media Project
• Stage Management & Organising Project
• Sound and Lights Project
• Backstage and Dressing Room project
• Video Project
• Cleanliness and Maintenance Project
• Food and Beverage Project
• Finance and Accounting Project
• Media and VIP Guest Management Project
• Transportation & Delivery Project
• Concert Celebrity Escorting and Managing Project

Based on the above listed sub-projects, you may wish to select any ONE of the sub-project where you have being assigned as the project manager by your senior manager. Being a manager of the project organisation, you are required to ensure that you plan well ahead so that you can satisfy your celebrity musician clients who are performing and as well as other stakeholders such as concertgoers, media, televisions, VIP guests, and the local community in general.

CONTEXT AND SITUATION -

You are working in one of the Project Department of the organisation and your Senior Project Manager has tasked you to undertake the project work. If you have chosen to use your own organisation, you may think of the project that relates with your organisation. If you have chosen to use the case organisation you will have to decide on any ONE of the project ideas mentioned in the case organisation details.

Your tasks include defining the parameters of the project, using project management tools to develop and implement project plan, consulting and communicating with relevant stakeholders to generate input and engagement, finalise the project including documentation and review the project outcomes.

Your trainer will play the role of the Senior Project Manager and expects you to submit a project plan following the Assessment Structure and using the template attached.

Attachment:- Assignment File.rar