Reference no: EM132309522 , Length: word count:3000

Scenario for assignment

Suppose the Victoria University, International Office (IO) needs a database to assist simple and fast data entry and print reports. The key information is collected from the students during their enrolment. In order to make this process fast and easy for the students, the data entry has to be as capable as possible. If the data entry takes too long the student may become unconcerned in joining the university.

The director at IO requires reporting features to facilitate them to help with rostering, roles and membership email lists. Some such reports include: organising a roster for the volunteers, finding all of the people interested in organizing a social function, printing a list of contacts etc. This will be achieved by creating a database using PhPMyAdmin and WordPress (for forms and reports design) and making use of supporting features like: forms, queries and reports. A user manual is necessary to this project as the managers are novice computer users and will require assistance for using the database.

IO Background

IO, as the acronym recommends, is planned to help the students by providing a friendly place where they can meet other part-time or full-time students. Facilities and services include: a pool table, tea and coffee, a kitchen, few games and a number of social events for the students to attend. If the students have an hour break among classes then they can come to the IO lounge and relax on the couches, play pool, chat over a coffee and so on. In regard for these facilities to stay hygienic and well maintained, certain rosters are set up for the student members. These rosters are generated from the database of students wishing to volunteer for a particular job or jobs. From time to time notices and documents are sent out to the members to remind them of their allocated duties and to inform them of upcoming events and activities.

A range of jobs that need to be accomplished at the IO lounge require volunteers to complete certain tasks like, washing windows, vacuuming floors, mopping etc, and these may need to be done at certain times of the day and/or week. IO would like the database to keep track of the tasks required in each job. They would also like a record of who does what job on what day and whether it was completed or not. Moreover, University faculties, schools and the course, that students are in, are very significant to IO so that they can categorize people into study groups and for mentoring purposes. A new member can be introduced to people doing the same course or in the same faculty or school. IO would like the database entry screens to be designed for simple and easy navigation of information in the database. The first screen should contain contact details. The second screen should be about what IO can do for them, and the third screen should be what the student can do for IO.

How IO process works

At the time of enrolment, the interested students fill out a form giving their contact details to IO. They also indicate whether they would like to help out in the duties involved within the university. The databases are updated with new members every year. This guarantees that the current database is up-to-date. Reports are then generated from the database that helps the IO team synchronize and locate volunteers.

The database reports make it easy and simple to generate rosters, mailing lists, organise social functions and meet nutritional needs of the students. IO would like the make the data entry as simple and easy as possible for the student enrolment. They would like the reports to be easy to produce. They also recommended that each school in the university should be linked to its associated Faculty. So that somebody cannot enter "Faculty of Information Technology" and "School of Law" as this is incorrect.

Task 1: Database Modelling

Develop an Entity Relationship (ER) model to characterize the information requirements of business illustrates in the case study mentioned above. The diagram of your ER model must:

A. Demonstrate all necessary entities

B. Demonstrate all attributes

C. The relationships between entities

D. Demonstrate unique identifiers and nature of interaction among entities

Discovered business rules for your ERD

Map the Entity Relationship Diagram (ERD) into a set of relations in at least Third Normal Form (3NF). You should show that each relation satisfies the rules for 1NF, 2NF, and 3NF.

For example STUDENT (StudentID, FirstName, SecondName, Phone). This relation is in 1NF as it does not contain any repeating groups and show primarykey.

Data dictionary:

Your report you must also include a data dictionary. You should briefly describe all entities and attributes are included, descriptions are clear, reasonable field formats, etc.

Task 2: Database Implementation

A. Implement your data dictionary to create a relational database in PhPMyAdmin.

B. Populate the database with sample data. Adequate sample data must be included to show that the queries, view(s), and report(s) work properly

C. Design the following three forms and two reports, requiring a separate query to assure every of the following information needs:

1. A Student information entry form
2. A form to allow the director to change Member details and update the job and roster information without losing data integrity
3. A report that prints the students address details
4. A form for the director to fill in the jobs for the up-coming week with the volunteers available
5. A report that lists all of the people with particular dietary requirements so that this can be given to the chef before social functions

Attachment:- Database Analysis and Design.rar