Reference no: EM133334710

Case Study: Property Management Company is one of the largest property management companies in Kingston, Jamaica, with more than 200 employees. The company provides a full array of commercial management and development services. These activities include complete management services for commercial office and apartment complexes; construction, repair, and maintenance of commercial properties; and financial management and billing services for commercial real estate clients. The company has experienced significant expansion over the past five years in response to the growth in the housing sector in Kingston and St. Catherine. This expansion has resulted in the need to hire a large number of employees on an ongoing basis to staff its operations. The company has depended on Microsoft Excel to manage its time and attendance records. This database was first developed approximately 10 years ago, prior to the company's rapid growth, and when it employed fewer than 50 employees. The system's functionality is limited to the storage and retrieval of employee data. Currently, data input is done by an HR clerk who manually enters data from an attendance log book kept in the reception area. Employees are required to sign in and out each morning and evening respectively. Both the physical and electronic versions of employee records are accessible by all six members of the HR team who frequently pass around the files for review, and are sometimes misplaced. Trying to locate a particular employee's file is often a problem. Further, the shared drive on which the Microsoft Excel database is housed has limited file storage capability and currently has reached its maximum capacity. Johnson's Property Management Company has decided to invest in a HR Information System, particularly one with a sophisticated time and attendance module. The primary objective of the feature is to track the attendance of employees and integrate it with the payroll system to improve efficiency and accuracy by the reducing the need for double manual entry. The basic functions of the new system will be to track actual hours worked, overtime, absences and leave balances and to provide automated reporting functions. The goal is to have the new system operational in nine months. Shortly after this decision was made, the Senior Director of HR calls you into his office and tells you, that you will be the management sponsor for this project. You have to decide on everything involved from planning to implementation.

Questions: REQUIRED Using information garnered throughout your HRM405 course, develop a proposal to your Senior Director outlining the following:

1. The major steps involved in introducing this new system to the organisation.

2. Five critical pieces of information that the time and attendance module will need to capture for it to work effectively