Develop a communication management plan

Assignment Help Project Management

Reference no: EM132906339

Task - Project Communications and Information Management

This assessment task requires you to:

- develop a communication management plan and an information system for a specific project
- implement a project information system with a systematic approach to storage, searching, retrieval and archiving of relevant information
- implement and maintain communication processes
- review project outcomes and document suggestions for improvements to managing project information and communication for future projects.

Assuming your organisation was awarded the attached tender:

Part 1 - Plan information and communication processes

1. You are required to provide a communications management plan for the project - use the template below.

Develop a communication plan using the attached template as a basis.

Part 2: Implement project information and communication processes

1. Provide an example of a project communication about the status of the project including scope, time and cost. This may be via status report, meeting (depending on your choice of meeting you can use the one from the unit Manage Meetings) or newsletter or any other appropriate communication method.

2. Describe the validation process that you used to ensure quality and accuracy of data reported.

Part 3 - Assess information and communication outcomes

1. How would you finalise and archive records? How would this reflect ownership of the information and control requirements?

2. Review your project performance in terms of information and communication management. Would your information and communication management processes and procedures be considered effective? Why/why not?

3. List all information and communication issues you may have experienced on the project (in the table below) including a recommendation for future projects.

Part 4 - Issues Log

Based on your experience, provide an Issue Log of information and communication issues - provide a resolution for these.

Write your answers on a piece of paper, clearly writing the contributors and hand this to your facilitator on completion.

Part 5 - Reviewing communications management processes

For this project, review the communication processes by responding to the following questions:

1. Who were the key stakeholders of the project?

2. What specific information needs did they have?
Your answer should include any statutory or legal requirements or competing interests.

3. What were the main communication issues addressed?

Your answers should refer to the diverse locations, the need to meet government reporting requirements which could include statutory issues and the differing needs of the consumer/industry groups which may be in competition with each other.

4. What types of communication resources were required?
Your answer should include formal reporting, need for high quality information technology and telephone linkages and for ongoing project newsletters or other forms of regular communication.

5. What pitfalls were you aware of in communicating with stakeholders?

Your answer should include making sure reporting is timely, accurate and transparent and the communication format and content meets the needs of the group. It is also important to not let just oil the squeaky wheel and to stick to the agreed procedures and protocols for communication.

Attachment:- Project Communications.rar

Reference no: EM132906339

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