Reference no: EM133029081
ASSESSMENT TASK 1 - Identify Administrative Requirements
Step 1: Conceive a business profile (Client):
The client will need to conceive and develop a basic business profile (maximum 1 page long) that outlines business type, size, industry and key business operations. You can take an example from your own organisation or base it on any other organisation with appropriate referencing and acknowledgements.
The client will send the profile to the system developer and organise a meeting. Meeting schedule should be decided in consultation with your trainer/assessor as the meeting will take place during
weekly sessions.
Description of the company you choose
- maximum 1 page long (max 400 words)
- company name and location
- the size of the company Note: choose a small business
- key business operations
- nations/areas where the company provide services
- features of operations (eg. High inventory days, international market, labour intensive or so)
- the company's objectives and goals
Step 2: Conduct a Planning meeting (The first meeting):
-Notice of Meeting
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Date:
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Location:
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Discussion:
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Client name
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Developer name
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- Summary of the business key operations and goals
- Current difficulties and the company's expectation
• Shorten cycle time
• Lower price
• Provide better products/services
• Lower inventory level
• Improve customer support service
- Solutions suggested from the developer
• Research and Introduce the possible administrative system
• Introduce the benefits of this system
Step 3: Screenshot of email correspondences
• The client attached the company profile and ask for a meeting with the developer ( 1st screenshot)
• The client agrees with the developer on the possible solutions and ask for a follow-up meeting (2nd screenshot)
• The developer suggests a time & location for the follow-up meeting and confirm to provide a proposal that will be discussed at the follow-up meeting (3rd screenshot)
• The client confirms the time and location of follow-up (4th screenshot)
Step 4: Identify Administrative Requirements :
Based on the discussion and information provided, the system developer will conduct a brief need analysis and prepare a proposal for the client, identifying administrative system requirements, and suggesting appropriate solutions.
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Client information
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Name of the company
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Representative name
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Estimated project start date
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Estimated project end date
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Contact
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Email:
Mobile:
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Developer information
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Name
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Recommended administrative system
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Contact
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Email:
Mobile
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Assessment Task 2: Develop an implementation plan
Goals and objectives
The aim of this project plan, NOT THE GOAL OF YOUR COMPANY,
Recommended administrative systems
The system you are going to use
The benefits of the system you are going to use
Implementation strategies (HOW the objectives will be achieved)
Definition of Implementation strategies
Steps:
Define your strategy framework
Build your plan
Define KPIs
Establish your strategy rhythm
Implement strategy reporting
Link performance to strategy
Vendors and expected costs
Calculate the yearly cost
Website link
screeshots
Internal consultation and communication
-Give a description of effective communication strategies
-Give some examples you think that would improve internal communications
Key implementation tasks, responsibilities and completion time
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Tasks
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Responsible person
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Time frame
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CEO
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5 days
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Financial manager
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2 days
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IT manager
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3 days
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•Resources needs for implementation
A list of human resources:
A list of equipment needed:
A list of financial resources:
•Staff training needs and requirements
software handling knowledge
Communication skill development
Decision making skills
Action orientation
customer focus
•Legislative requirements (e.g. privacy, code of practice, copyright etc.)
Privacy and Personal Information Protection Act 1998 and its brief introduction
Copyright law and its brief introduction
•System evaluation procedure (Post implementation)
Develop a process (5 or 6 steps) to evaluation your project
•System monitoring procedure (Post Implementation)
Develop a process (3 or 4 steps) to monitor your project
• Reference
Attachment:- Identify Administrative Requirements.rar