Reference no: EM133723634
1) Revise the following poorly composed email, which is to "Joanne" and from "Jeff." Follow the guidelines below for your revision.
2) Write a 200 - 300 word reflection describing how the specific changes you made will be beneficial for both reader and sender. You can attach this reflection as a separate part of the same file (after page-break) or as two separate files. Upload the complete document after carefully editing for grammar and mechanics.
Context of Email
While revising the following poorly composed email, consider the following factors:
>Sara is Jeff and Joanne's boss.
>Jeff, the Senior Technician in IT, is leading an effort to improve the company's customer database. He is requesting that Joanne collaborate with him, but he does not want to seem as though he is giving her orders.
> Joanne is a member of the support staff, but not necessarily Jeff's subordinate. She is aware that Sara asked Jeff to create a strategy to improve the customer database.
Requirements
Subject Line: concise yet complete, specific and accurate in relation to goals. Capitalize first and last words as well as all other major words-do not capitalize articles, prepositions and conjunctions that are in the middle of the subject line phrase.
Opening: name the recipient, establish an appropriate tone, identify the subject as well as its relevance to your reader, and include the main point of the message.
Organization of Body: presents main points logically, and in a way that assists readability by avoiding large blocks of text or complex formatting. Use typography that is plain text compatible. To highlight important concepts, include sign post language, numbers, whitespace, and possibly headings. Always remain consistent and do not clutter the page.
Closing: must be clear and precise about what you want and what you will do-the reader should know what to expect next. Work to build a positive relationship with the reader, providing encouragement and expressing appreciation for help and/or cooperation. Use an appropriate closing word or phrase before the sender's name.
Signature: reflects professional formatting and provides full contact information.
Proofreading: spelling, grammar, punctuation, careful editing of unnecessary words, subject-verb agreement, no run-on sentences or inappropriate sentence fragments, clear usage.