Reference no: EM133021890

BSBPMG540 Manage project integration

Assessment Task 1 - Knowledge Activity

Question 1:
Describe each of the different project governance roles below, which are defined in project governance models.
A. Project owner
B. Project stakeholders
C. Advisory group

Question 2:
What do the following key stakeholders do in the project governance models?
A. Portfolio board
B. Project board
C. Project manager

Question 3:
What are six types of information that are defined within project governance models?

Question 4:
What are four types of information that are defined within a project governance structure?

Question 5:
In your own words, describe the below project initiation documentation.
A. Project Charter
B. Project Management Plan
C. Project Scope Statement

Question 6:
Listed below are analytical tools used in monitoring and controlling project activities. Explain how each tool can be used to monitor and control project work.
Tools How this tool is used in monitoring project work How this tool is used in controlling project work
Variance Analysis

Failure Mode and Effect Analysis (FMEA)

Question 7:
List three methodologies used to break project objectives into achievable project deliverables. Briefly describe each methodology.
A. Creating a Work Breakdown Structure (WBS)
B. Using expert judgement and advice
C. Using similar previous projects as a reference

Question 8:
Describe the roles of each of the listed project life cycle stages, phases, and structures
A. Initiation
B. Planning
C. Implementation
D. Monitoring
E. Closing

Question 9:
List two impact analysis methodologies used to monitor and review project outcomes. Briefly describe each methodology.
A. Cost-Benefits-Analysis or Return on Investment (ROI)
B. Earned Value Management (EVM)

Question 10:
List four key steps involved in assessing and actioning a received change request from a project administrator.
 
Question 11:
List four key components of a change request.

Question 12:
List two documents for recording strategies and goals for integration processes in an organisation. Provide a brief overview of each document, e.g. what information it asks you to record, where it is stored, how it is updated, or other.

Assessment Task 2 - Performance Activity

Project work case study:
You can choose one of the following case study options to complete your assessment or you may wish to discuss another option with your Trainer:

Case study option 1:
Australian Organic & Native food Australia is based in Coffs Harbour, NSW.
The business was established in 2015 to cater for a demand for Australian native food products. The company has organic certification. The company manufactures and retails a range of organic, Australian native foods including Native herbs and spices, Native herbal teas, Native fruit jams and conserves.
Currently the business is selling its products through a number of small supermarkets and health stores throughout Australia. The company also has a very basic website which is not suitable to deal with online customer. After a thorough market review and trend analysis, this company has adopted following strategic business objectives for next three years:
• Increase online sales
• create brand awareness
• develop a broader product range, and
• expand into overseas markets, most likely Hong Kong, Japan and Singapore.
As the project manager, you have been asked by the CEO to undertake and coordinate a project to develop a new website.
The Operations Manager has advised that the website is to include a shopping cart so customers can order products directly through the website. He would also like customers to be able to access recipes and general information about the health benefits of bush spices.

Case study option 2:
You and your business partner own a Constructions and building company. You have been contracted by a client to build a residential house. Your client has a budget of $500,000 excluding landscaping. You are required to complete the construction within 6 months from the date you have access to the site.

Case study option 3:
R&R solar system, Hobart Tasmania
R&R provide all range of customized, integrated solar solutions and products to the customers in all sectors. As a project manager of this company, you are assigned to undertake and coordinate a project to install a solar system to one of your client's residential premises.

Case study option 4:
You can choose any project in which you are currently involved or previously worked for.

Answer the following activity referring to your chosen project.

Activity 1: Establish project
Q1. You are required to hold a meeting with a small group of internal and external stakeholders to negotiate project planning and design processes. The meeting agenda should include the following:
o Client requirements and needs
o Identify project objectives
o Negotiate project objectives, outcomes and benefits with stakeholders
o Negotiate project governance structure with relevant authorities and stakeholders
o Relationship between the project undertaken and broader organisational strategies and goals
o Agreed on/establish project objective
You may create a group of 3-4 students to complete this activity or as per trainer instructions.
You are required to submit a completed meeting minutes as evidence of meeting with stakeholders.
Q2. You are required to create the following project documents:
o Create a full and accurate project initiation document
o Project scope statement
o Project charter

Activity 2: Develop a Project Management Plan
Q1. Identify the key requirements for stage completion against client requirements and project objectives. You may use the template provided by your trainer.
Q2. Identify how each of the nine project functions (1. Communications, 2. Cost, 3. Human resources, 4. Procurement and contracting, 5. Project integration, 6. Quality, 7. Risk, 8. Scope and 9. Time) within your project are interdependent. You may use the template provided by your trainer.
Q3a. Develop project management plan:
o Introduction
o Project management approach
o Project scope
o Milestone list
o Schedule baseline and work breakdown structure
o Change management plan
o Communications management plan
o Cost management plan
o Project scope management plan
o Schedule management plan
o Quality management plan
o Risk management plan
o Resource calendar
Q3b.What tools you are using to control and monitor the planned activity.
Q4. Conduct a review meeting with the relevant stakeholders and project authority to get approval of project plan. You may create a group of 3-4 students to complete this activity or as per trainer instructions.
You are required to submit a completed meeting minutes for review meeting and a project plan approval document.

Activity3: Monitor project
Q1. Prepare an audit checklist to find and review the actual project performance and progress against the established time, cost, and quality constraints of the project.
Q2. What methods you are using to resolve conflict with the relevant stakeholders for your chosen project?
Q3. What management system are you using to update records in relation to status of project deliverables and plans? Who is responsible for the updates? How often do you record updates on the following aspects of project deliverables?
o Current status of each deliverable
o Quality targets
o Quality standards and criteria
o Quality assurance reviews undertaken
o Quality control reviews undertaken
o Actions required from quality assurance and control reviews
o Time frame in which to complete actions
o Current status of quality of deliverables
Q4. Prepare a project change request form for the proposed change and identify all the expected impacts that the proposed change will have on all areas of your chosen project.
Q5. Prepare a project status report by using a template. If progress reports show that certain tasks or areas of work are consistently behind schedule, what mechanisms are implemented to keep track of these tasks or areas of work.

Activity 4: Review project
Q1. Identify the required project finalisation activities. For each activity allocate a member of the project team to complete it and explain why you have chosen this person. You may allocate the responsibility to more than one person if appropriate.
Q2. What associated documentation will be handed over with the project products? Explain the arrangements of the handover process for your project products and the associated documentation.
Q3. Referring to your chosen project, what financial, contractual and legal obligations must you finalise?
Q4. After the project has been completed, carry out a full review and evaluation of project outcomes. Ask relevant stakeholders and project authorities to provide feedback on project implementation, management and integration.
Q5. Complete a Lessons Learned template based on the feedback received from project stakeholders and authorities.

Activity 1.2
SCENARIO
Jerry is a janitor in a project in a workplace. His only obligation is to maintain the cleanliness of the office where the project is being conducted.
Describe the characteristics of project stakeholders and determine if Jerry is a stakeholder in the project.

Activity 1.3
SCENARIO
Elaine's clients are disappointed that she did not address their constructive criticism and feedback in her latest product release for her project. Some of the clients feel that Elaine has a problem with her listening skills.
Given in the template below are three ways to become a better listener to clients. Describe the guidelines in each of the ways that Elaine can use to be a better listener to clients.

Activity 1.4
Matching Type
Listed below are five modules under project governance model.
a. System Management
b. Mission Management
c. Integrity Management
d. Risk Management
e. Audit Management
Match each to their definition below, by writing the letter that corresponds to your answer in the space provided.
II. Undertake Project Planning and Design Processes

Activity 2.1
SCENARIO
Harvey is starting a new project. He needs to think of project objectives to guide the project all the way from start to finish.
Given in the template below are three criteria in establishing project objectives. Provide the guidelines of each of the criteria that Harvey can follow to have a successful project.

Activity 2.2
Matching Type
Identify the project stage being described in each statement below.
Project Stages
Initiation
Planning
Implementation
Monitoring
Closing

Activity 2.3
Matching Type
Listed below are five inputs that need to be followed in developing a project management plan.
a. Project Charter
b. Project Scope Statement
c. Project Function Management Plans
d. Work Breakdown Structure
e. Enterprise Environmental Factors
Match each to their definition below, by writing the letter that corresponds to your answer in the space provided.

Activity 2.4
Matching Type
Listed below are five major analytical techniques to consider in monitoring and controlling your project and its planned activities.
f. Regression Analysis
g. Grouping Methods
h. Root Cause Analysis
i. Forecasting Methods
j. Failure Mode and Effect Analysis
Match each to their definition below, by writing the letter that corresponds to your answer in the space provided.

Activity 3.1
SCENARIO
Mark, the project manager, does not want to have a project kick-off meeting because he thinks it wastes time and does not have a benefit. Dorothy, his secretary, must convince him about the importance of a project kick-off meeting.
Describe the importance of a project kick-off meeting that Dorothy can use to convince Mark to conduct a project kick-off meeting.

Activity 4.1
SCENARIO
Simon's company just finished with the final output of their new smartphone.
Given in the template below are three project finalization activities. Describe the process of each of the activities that Simon's' company must do with their final output of the new smartphone.

Attachment:- Manage project integration.rar