Reference no: EM132925205 , Length: 2 pages
BSBHRM525 Manage Recruitment and Onboarding
Assessment Task 1: Recruiting a New Employee: Preparations
Description:
Preparations for recruitment of a new employment may include development of a job advert, review and update of the job description, review of the current legislative requirements and organisational policies and procedures.
This is a team assessment task and appropriate teams should be formed at the start of the term to get everyone engaged in the team process. However, teamwork requires consistency and equal contribution and attendance in all the team sessions. Team project sessions will be allocated during in-class training sessions. Teams will be required to allocate roles and responsibility to the team members, set team norms, and delegate tasks. A team folder must be maintained with evidence of team communication, draft documents, and completed work.
Description:
Preparations for recruitment of a new employment may include development of a job advert, review and update of the job description, review of the current legislative requirements and organisational policies and procedures.
This is a team assessment task and appropriate teams should be formed at the start of the term to get everyone engaged in the team process. However, teamwork requires consistency and equal contribution and attendance in all the team sessions. Team project sessions will be allocated during in-class training sessions. Teams will be required to allocate roles and responsibility to the team members, set team norms, and delegate tasks. A team folder must be maintained with evidence of team communication, draft documents, and completed work.
Note: Teams set up for this task will continue to work together for all the remaining assessment tasks in this unit. Accordingly, copies of all the submitted work must be maintained in the team folder throughout the unit.
Assume that your team is part of an organisation's human resources department. Team members may use the experience in their previous or current organisation (or a known organisation) to create an organisational context. For the purpose of this task, the trainer/assessor will play the role of the senior manager. The following policy documents will be provided separately by your Senior Manager (trainer/assessor role-play) for your reference (to be used in all the assessment tasks);
A sample operational plan
Access and Equity Policy
Equal Employment Opportunity and Anti-Discrimination Policy
Considering the above organisational requirements, the team will develop some of the basic documents in preparation for recruitment of a new employee. Documents created in this assessment task will be used in the major project for this unit. The teams are advised to retain copies of all the documents and maintain a work folder to organise the documents and information.
As the assessment tasks in this unit are progressive, students must ensure that attend all the learning and assessment sessions to maintain consistency and flow of work.
Team Support
The project must be completed as a collaborative project with team members contributing to the process/work and providing assisting to each other in their respective areas.
As a preparatory work, research and collect resources on recruitment, selection and induction processes as reference/help resources for the team. Download best practice documents, including information from Fair Work Australia and legislative information (e.g., privacy, anti-discrimination etc.) and ensure that all the team members have access to the information/team resources.
PART A: Job Description
Job descriptions, in some form or other, may exist in organisations for existing positions. However, creation of a new position or job role will require development of a new job description. Usually, job descriptions align with organisational or departmental goals and objectives; i.e., employees work towards fulfilment of strategic goals of the organisation.
A job description is an explanation of a particular position and states key functions and responsibilities.
Taking an example from your current or past organisation (or any other organisation), conceive a realistic job role and develop a job description that includes;
Organisational environment and hierarchy
Position summary
Key duties
Selection criteria
Performance criteria
Selection process
Application process
The team members may take example of existing job descriptions from past of current organisation - or from advertised jobs on online recruitment portals. However, utmost care should be taken to avoid plagiarism.
Ensure that you complete your work in your own words and cite all the external sources using an appropriate referencing system. Your trainer/assessor will provide you with referencing guidelines.
The job description must be word processed and structured with appropriate headings and sub-headings as needed.
PART B: Job Advert
In this task, your team will be required to write a job advert for the position used/identified in PART A of this assessment.
Write an advertisement copy (contents of the ad) for recruiting the employee with relevant selection criteria and other requirements. Make sure that your advertisement also meets the legislative requirements (e.g., discrimination, workplace diversity).
You may take example of existing job adverts from print or online media. However, utmost care should be taken to avoid plagiarism. Submit the draft advert to the senior manager (trainer/assessor role-play) for feedback and approval.
PART C: Interview Questionnaire and Checklist
The interview questionnaire is used as a guide to conduct the interviews of prospective employees. The aim of the interview questionnaire is to ensure that the interviewer/organisation obtain information from the candidate that helps them make necessary decisions.
In this part of assessment, your team will be developing an interview questionnaire (maximum ten questions) for the position used/identified in PART A and B of this assessment. The team will be using this questionnaire to conduct actual interviews in the major project of this unit.
Make sure that your questions do not breach legislative requirements (e.g., discrimination). Further, consider and propose an online personality test that can be used as a pre-interview evaluation of candidate's profile relevant to the role perceived. Also, identify if any specialist help will be required (internal or external) - e.g., for analysing online test data or testing specific technical skills relevant to the proposed role.
Submit the draft questions and screen shorts with active links the personality test websites to the senior manager (trainer/assessor role-play) for feedback and approval.
PART D: Draft a Policy
Organisational processes are guided by the relevant policies and procedure, and a good policy framework helps implement consistent practices across the organisation. Taking examples from review documents provided, develop a simple but structured "Recruitment, Selection, and Induction Policy and Procedure" that covers as headings;
Assessment Task Project: Recruit and Select an Employee
Description:
This project is aimed at developing and enhancing key competency elements of this units as well as underpinning the required knowledge and skills as part of overall learning outcomes. This project simulates a work environment and provides the trainees with an opportunity to link conceptual ideas/elements with real- life situations.
This task continues from Assessment Task1, and the team members will continue to work together as delegated. In this project, the team will continue in their role of HR Executives and advertise, short-list, interview and select an employee for a specific position.
The teams undertake the following tasks;
NOTE: As this project requires collection of personal information from other individuals, the students MUST ensure that all the privacy requirements have been addressed and due consents obtained from the participants for use of their personal information.
Project Tasks:
Two separate teams act as Employers and Applicants (role play to be assigned by the trainer/assessor)
The project commences with one team (Employer) distributing the job advert created in Assessment Task 1 to all the members of two other nominated teams within the class (you may also contact students outside the team if they are willing to participate in your project)
Individual members from other teams (Applicants), then, analyse the advert and apply for the position as per the specified application procedure
The "Employer" team receives the applications and engages in internal consultation to determine the selection process and develop interview questions
The "Employer" team short lists at least two (2) candidates and communicates with the respective candidates to finalise an interview date/time/place. (Note: All the planned interview are arranged and conducted in the classroom sessions in trainer's presence)
Unsuccessful candidates are advised of the outcome
The "Employer" team conducts selection interviews as planned
Following the interviews, the "Employer" team assesses the interview outcomes and makes a final selection. Unsuccessful candidates are notified accordingly
Successful candidate is asked to undertake an on-line personality test/psychometric testing (as recommended in Assessment Task 1) and the results are analysed in view of the job requirements - some examples of online tools can be found below. Your trainer/assessor will confirm the tool to be used;
https://practicalpie.com/myers-briggs-type-indicator/ https://www.onlinepersonalitytests.org/free-jung-personality-test/
Review the test results (above) and provide feedback to the candidate (what it means in terms of the anticipated job role and improvement/development areas/opportunity as applicable)
The "Employer" team provides the candidate with a sample/dummy Employment Contract (could be a sample contract obtained from a public domain source such as Business Victoria - but appropriately cited) - the contract must be reviewed and contextualised/modified for the purpose of this task
If the sample/dummy contract does not contain a salary structure (from the team resources developed in Assessment Task 1), the Employer Team develops one and provides to the candidate
"The Employer" team prepares documents required for induction of the new employee
At the complete of the above tasks, the team writes a report highlighting the project details, outcomes, team process and experiences of individual team members.
The "Employer team must maintain a team folder and collate all the draft and final documentary work used in completion of the project. The team folder is, then, submitted for final assessment.
Assessment Task 3: Induct New Employees
Description:
This assessment task continues from the previous tasks. Teams must ensure that the previous tasks have been completed prior to undertaking this task.
Continuing with the HE team role-play, assume that your team is now given a responsibility to induct new employees recruited by the organisation in the recruitment and selection process (Assessment Task 2).
Purpose of the induction process is to assist new employees in adjustment to their new job tasks and to help them become familiar with their new work environment and the people working around them.
Assuming one of the teams (the other team included in the role-play in Assessment Task 2) as the newly appointed employees with the same department (the job role you created and used in Assessment Task 2), develop and present an Induction Training Program as a team. The other class members will play the role of general organisational audience. Your trainer/assessor will play the role of the Senior Manager.
For induction purpose, your team will need to create an organisational context/profile for simulation purpose; or use the profile as in the previous tasks. Example of any previous, current or a known organisation can be used in consultation with your trainer/assessor.
Develop;
An organisational profile (sample)
Organisational chart (diagram)
Feedback form (to collect feedback on the induction program)
You will also need to research and gather information on other areas such as WHS/OHS, and employee code of conduct as required below.
Next, develop and present the induction program that, at a minimum, includes (but not limited to);
Welcome
Organisational overview
Premises (assume college building as the office building)
Team introduction (as a form of staff introduction)
Role/position overview
Specific responsibilities
Key organisational policies (based on the reference documents and information provided in the previous tasks)
Health and safety
General code of conduct
General employee entitlements
Probation periods (in accordance with Fair Work Australia and employee contract guidelines) and terms of employment (provide an example/scenario of what may happen before and after the probation period, including termination)
Ensure that the induction process is in accordance with the policy and procedure developed in Assessment Task 2.
Deliver a PowerPoint presentation, ensuring that all the team members participate and present their part. Following the presentation, allow for questions from the audience and collect feedback from the employee group (role-play team).
Following the presentation, write a brief report on the team experience and how the team will use and implement the feedback in improving their induction program in a real-world scenario. Accordingly, make recommendations for changes to the recruitment, selection and induction policy and procedure (see below).
End of the Probation Period (Individual Task)
As the next step, assume that the probation period defined in the contract was three (3) months. At the end of the probation period, the employment is either continued or terminated.
For simulation purpose, you will need to write both the letters as examples using the employee details above; Confirmation Letter
Termination Letter
Prepare draft letters and obtain approval from your manager (trainer/assessor roleplay) before finalising. Draft and send by email as instructed by your manager (trainer/assessor roleplay).
Make Recommendations for Improvements (Individual Task)
Based on your experience, conversations and feedback from team members and candidates in the recruitment, selection and induction processes, provide the following recommendations to the management;
Assessment Task 4:
Q1. List at least six legislations relevant to recruitment and selection of new employees in an organisation.
Q2. Describe the concept of outsourcing in your own understanding.
Q3. Provide a brief meaning of each of the following key legislative areas in your own words. Workplace Diversity
Q4. What is an Enterprise Agreement? What does it contain?
Q5. The new Fair Work system has replaced the old industrial relations system based on WorkChoices. List five major changes to the industrial relations system as a result.
Q6. Explain the National Workplace Relations System. What are it key features?
Attachment:- Manage Recruitment and Onboarding.rar
Note: In task 1 i need to do the draft policy section....
The organization industry is Information technology And job position is business analyst