Reference no: EM133066438

Managing Business Projects Assessment - Project Initiation Document

Introduction

You have been employed by the client as a project management consultant to carry out an initial study of the proposed project. The first task is to provide a Project Initiation Document (PID) which sets out the early stages of your project. The PID discusses the scoping and initial planning and associated challenges involved in delivering this project. The second task is to write a report which provides a more detailed evaluation of the project.

You are required to select one of the following three clients and create a project initiation document. Further information regarding the clients can be found in Appendix 1.

Assignment Brief 1 - Project Initiation Document

You are required to provide early definition and high level planning of your chosen project. This includes the initial planning setting out the duration and scope of the project. This will be a key input into your final report. To do this you will need to provide the following:

Task
You must create a Project Initiation Document (PID) (maximum 1000 words). This document utilizes well researched visuals that aide with the presentation of the document. This document should include the following:

A. A project brief- statement of the requirements of the project in the early phase. State the purpose and assumptions of the project. What specifically needs to be done?
B. A Work Breakdown Structure (WBS) for the project including clearly defined descriptions, levels and a numbering system.
C. Project team management structure- who is involved and what are the governance arrangements i.e. roles and responsibilities on the project eg. project manager etc.
D. The basic level Project Plan with the basic time plan of major activities their sequences and duration.
E. The list of internal and external stakeholders i.e. groups and individuals
F. Present a table of the risks with the description, likelihood, severity, level (high, medium or low), mitigation and owner.
All visuals should be labelled, and should include citations in the label where necessary, with a full reference list at the end of the document.

Assignment Brief

You are required to write a report (2000 words) covering the following for your chosen project:
The client is asking you to clarify how long it will take to complete this project. You need to clarify project completion criteria to be able to do this. You will need to develop a timing estimate by using your previous WBS to come up with a list of tasks, durations, and dependencies which you use to produce a network diagram. You should outline any assumptions made and discuss possible ways of reducing the timing estimate.
Additionally, you need to identify and explain any key risks associated with this timing. What other risks and challenges should your customer expect to encounter if they undertake this project? How should they be addressed?
Note: You can include aspects of the Assignment 1 submission as Assignment 2 content
The WBS developed for Assignment 1 should be included as an appendix in your Assignment 2 submission or within the discussion. You may choose to make changes to it, based on the feedback you received on Assignment 1.
Structure and Presentation

Write clearly and concisely and in a professional tone - keep your writing formal and precise, avoid using dramatic language or slang.
Think carefully about the structure of your work. Ensure it follows a logical development. You are required to present your work as a business report. No executive summary is required, but you should include a contents page. You should include both an introduction and a conclusion. As is usual in a business report, each section should be numbered and have a heading, and you should ‘nest' sub-sections within the overall sections. For example, an overall section on Project Timing might be divided into sub- sections on estimation approaches, critical path, iron triangle. Below is an example structure:
Cover Sheet

Table of contents (Computer generated)
1. Introduction

2. Project Definition
Project objective
Assumptions (Could be added to appendix)
3. Project Planning
Scope (Including Work Breakdown Structure)
Time - Project Schedule (Gannt chart and critical path analysis)
3.3 Costs considerations
Constraints
Stakeholder management
5. Risks
Identification
Assessment
Response
6. Conclusion Reference List Appendix

Attachment:- Managing Business Projects.rar