Create a document retention policy for your college

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Introduction

You are the Chief Information Officer for Premier College. Recently, your college has received a notice from the Department of Education about an investigation of your college based on the state-specific testing and compliance procedures. The Department of Education has sent a Litigation Hold Notice wherein they have asked all college staff and administrators of the college to preserve all relevant documents, records, data, contracts (regardless of its location or medium), and correspondence notes.

The information requested may exist in various forms, including paper records, hand-written notes, telephone log entries, e-mail, and other electronic communications (including voicemail), word processing documents (including drafts, spreadsheets, databases, and calendars), telephone logs, electronic address books, personal digital assistant (PDA) like Palm Pilots and BlackBerrys, Internet usage files, systems manuals, and network access information in their original format.

All electronically stored information (ESI) should be preserved in its originally created, or "native" format, along with related metadata. Relevant backup tapes and all indexes for those tapes should also be preserved. Reasonably accessible information must also be preserved, because such sources will need to be identified under compelling circumstances, and may need to be produced. If you have any doubts as to whether specific information is responsive, err on the side of preserving that information.

1. Create a document retention policy for your College that complies with all state and Federal regulations.

Reference no: EM13834753

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