Reference no: EM133042513

Task 1 - Risk Management Plan

Assuming that your organization has been awarded contracts to undertake the following projects:

Project 1 - Upgrading a roadway in Yarra Glen Victoria.

This project is a road work upgrade from an unpaved road to a fully paved road in Yarra Glen Victoria. To ensure the best value for money and optimal functionality (for the road and related access services) going forward, it is necessary for the project to be studied well against traffic flow, road safety, weathering, location, accessibility, budgeting, road users cost and maintenance scope.

The project will enable the inhabitants of the town to have an easier access to the surrounding areas (education, health and services access). As well as giving the other passing road users easier access to the town and all the eye-catching areas around. The new roadway is expected to have multiple bus stops and segregated cycle paths. The project is supposed to support the sustainable transportation scheme of the state government.

Project 2 - Re-development of Intranet

A redevelopment of the Clean Energy Regulator Staff Intranet into SharePoint 2013. "The Clean Energy Regulator is the Government body responsible for administering legislation that will reduce carbon emissions and increase the use of clean energy. Established in 2012, the Canberra-based agency's strategic purpose is to accelerate carbon abatement for Australia. Everything they do is connected to measuring, managing, reducing or offsetting Australia's carbon emissions."

The redevelopment will require you to focus on the three phases of the project: Discovery, Design and Delivery.

Discovery: Capture and list all the requirements at the very early stages through stakeholder workshops, interviews and research studies such that the project will benefit from.

Design: Design and set a responsive Intranet system that equipped with the features that help to achieve the best outcome for the business in the market.

Delivery. Install a new SharePoint Intranet system with a customized support to meet the standards and requirements of projects.

Your task is to create a comprehensive Program Risk Management Plan for one chosen project that covers the following:

• Program Overview - This section defines the program vision, its business value, and projected outcome. It may include a summary of the program scope, dependencies and constraints. This introductory portion may also include success criteria for measuring program outcomes.
• Schedule Management - A roadmap or work breakdown structure may be included in this section along with a description of how scheduling will be managed, updated, and monitored. Roles and responsibilities related to scheduling should be made clear.
• Change Management - Provide a clear process for handling program changes, including who can submit change requests, how and where those requests will be tracked, and who can approve changes.
• Communications Management - A detailed communications plan can help prevent project issues and ensure that information is distributed appropriately. Use this section to define the frequency and type of communication to be provided, who will be providing and receiving the communications, and other guidelines or expectations.
• Cost Management - This section may include detailed information on program budget and expenditures as well as the parties responsible for managing costs, who can approve changes to the program budget, how project budgets will be measured and monitored, and guidelines for reporting. Funding and funding issues.
• Procurement Management - Describe responsibilities related to procurement throughout a program lifecycle. Identify who is responsible for vendor relationships, dealing with contracts, purchasing, and other activities.
• Project Scope Management - Will the project scope be defined in a scope statement, WBS, or another method? How will the scope be measured? Who is responsible for managing and approving the program scope? Address these questions as well as any guidelines related to the scope change process that were not identified in the change management section.
• Risk Management Plan (Template 1.1) - Describe how risks will be reported, monitored, and assessed, including how they can be submitted and who is responsible for dealing with them:

o Risk Assessment
o Risk analysis and Evaluation
o Residual Risks
o Risk Mitigation
o Risk Monitoring
o Roles and Responsibilities

• Staffing Management - This section lists program requirements for staffing, including specific resources and the timeframes in which they are needed, plus training. It describes how staff will be managed for the duration of the program.
• Stakeholder Management - Use this section to identify stakeholders and strategies for managing them, including who is responsible for collecting and reporting stakeholder information.

• Program Governance - Describe any governing groups, what authority they have, and their responsibilities within the program. You can include information on how often they will meet, how escalated decisions should be presented to and handled by the governing groups, how their decisions will be communicated, and when program reviews will occur.
• Lesson Learnt: - Summarise the lessons learnt in such a way that they may be applied to future programs.

As a basis the following template should be used and adapted as required. As you develop the plan, include reference to AS/NZS ISO 31000:2009 Risk Management Principles and Guidelines and outline how the proposed risk management system meets the requirements of the standard.
Insert this information into the plan where relevant.
Once you have developed the Program Risk Management Plan create a report that will outline a leadership strategy to ensure that the plan is correctly implemented. The strategy and report must outline how you will:

• manage the program in accordance with plans
• review progress, analyse variance and initiate risk responses
• ensure risks are assigned and monitored across the program at agreed intervals
• assess issues for impact and remedial actions authorised

Residual Risks.

1. Determine program residual risk.
2. Develop a management strategy for each residual risk identified.
3. review and analyse program risk outcomes from the available information
Note: Use the risk register template attached as a basis for this assessment task and add a minimum of 5 risks.

Attachment:- Assignment Task.rar