Reference no: EM132691904

Case Study

All of the assignments in this course are based on project management tasks for a fictional case study.

You have been hired as a project manager by a non-profit organization, Southern Alberta Youth Shelter (SAYS). SAYS exists to make sure at-risk youth have a comfortable and safe place to stay. For youth under 18, SAYS provides a shelter, supper, and breakfast. Youth have supports to help them reconnect with family or find ways of living on their own, through supportive living arrangements or transitional housing. Youth are able to stay at SAYS if all else fails.

For those who are 18 to 25 years old, SAYS provides services and support to find transitional housing for the participants as well as job searches, mental health help, and general life skills.

SAYS has a volunteer Board of Directors and a paid Executive Director, Ivana Halp. There are two managers: General Manager, Ima Boz, and Fund Development Manager, Phil Coffers. There are eight full-time staff, and five part-time, on-call staff. The Board of Directors consists of the following eight people:
• Sue Yoo, lawyer
• Bea N. Counter, accountant
• Owen Err, local small-business owner
• Karen Good, school liaison worker
• two parents of former clients, Les Grypin and Shay Monu
• Maikin Rooles, city councillor
• Dr. Sharon Wysdem, social work professor from the university
SAYS is largely funded by family services (70% of their budget), a few long-term philanthropic individuals (15%), and the rest by donations. The organization generally runs a budget of around $1 million a year.
SAYS would like to buy a fourplex to set up their own transitional housing unit. The fourplex costs $400,000 to buy, needs $100,000 in updates, and will require roughly $25,000 a year in ongoing operating costs.
Your job as project manager is to plan and execute fundraising to acquire the funds money needed for the initiative and ensure it remains sustainable into the future. You may leverage anyone employed by or affiliated with SAYS as a part of your project team.
Assignment Parts are Progressive in Nature

As you move through the course, you will produce a series of documents that take you through the key parts of the project management process. If you receive any feedback from your instructor when an assignment is graded, you should complete any suggested revisions because each assignment builds on the previous one and you will need the data from the earlier assignments to complete the later ones. Ensure that you keep a folder of all assignment parts because you will need them in Assignment Part 5.

Getting Additional Information
Part of the role of the project manager is accessing and documenting information. As you work through each assignment, you will have a lot of questions. You may ask any questions you have in the discussion thread on the following page. Your instructor will respond there, so check the posted questions before asking a new one.

Sometimes you may have to produce fictional details to complete various aspects of the assignment. Try to make these details as realistic as possible; the key is to clearly document each aspect of the project plan in a form that is thorough, professional, articulate, and complete.

Working in Teams

Your instructor will assign project teams who will collaborate on all five parts of the assignment, just like a project team in a real business situation.
Imagine yourselves as the project managers hired by SAYS.
It is up to you how you will divide the work, communicate, and ensure the quality of your submissions. Everyone in the group will receive the same grade on each part of the assignment.

Assignment Part 1
The SAYS Executive Director has requested that you put together the following information and submit it for review before proceeding to the next phases:
• Compose a clear and concise project description
• Decide who will be on your team (give anyone not already specified in the case study a creative name). Create a stakeholder register.
• Create a communication plan
For your own use, create a Power Interest Grid.
The templates below were supplied by the client, but you may customize them or create additional documents as required.

Attachment:- Communication Plan Template.rar