Calculate the procurement percentage

Assignment Help Project Management
Reference no: EM132215991 , Length: word count:2500

Learning outcomes

1. Effectively plan, implement and complete projects on time and within budget.

2. Model the skills involved in project quality, scope, time, cost, human resources, communications, risk, procurement, and integration management.

Case Study: Top of the South Tours Ltd

You have also investigated all the documentation and tasks which need to be completed in order to have the Pacific Princess ready for TOTS to operate the Abel Tasman cruises. Theproject will involve:

• Leasing the boat for six months, from 1 November to 30 April, with payment to be made in local currency (i.e. Fiji dollars) prior to taking delivery
• Negotiating, drafting and signing the leasing agreement
• Getting full insurance for the boat for the duration of the project
• Obtaining a resource consent to operate the cruises from Port Nelson
• Obtaining the concession from the Department of Conservation (DOC) required to operate a commercial enterprise within a national park
• Securing a suitable berth at Port Nelson for the summer season
• Installing new boarding facilities and safety railing at Port Nelson
• Sailing the boat from Fiji to New Zealand
• Refurbishment of the boat
• Painting and decorating the boat to show TOTS' colour scheme and logo
• Installing necessary equipment and service facilities on the boat
• Getting the boat registered and checked by the NZ Maritime authority
• Training crew in safety procedures
• Having a "practice run" of the cruise

NOTE: The boat will be returned to Fiji at the end of April, but you do not need to consider that as part of the scope of the project. For the purposes of this assignment, the scope of the project is limited to sourcing the boat and getting it to Nelson ready for TOTS to operate the cruises.

Required:

You are to assume the date is now 1 July 2018, and that you will source the boat for the coming summer. Write a report addressed to TOTS management which includes the following:

1. A project charter

This should be a maximum of 1 page, concisely setting out:
• The background of the project and its purpose
• Scope (this should be high level)
• A statement of the requirements of the project
• Identifying the sponsor or client
• Constraints

2. A business case using the Better Business Case (BBC) model, applying the 5 different elements of this model to TOTS situation. (A Paragraph on each of the 5).

3. A Work Breakdown Structure(WBS) for the project. (in Exel is fine if properly labelled)

4. Costs for selected tasks

Estimate the total cost of each of the following tasks, which should align with the work packages in your WBS. Use the information provided below and in the appendix. Show your workings and breakdown of costs for each task.

a) Sailing the boat from Fiji to Nelson(Task 7 in Appendix)

Use a PERT analysis to estimate the costs of:
i) The three one-way flights to Nadi (Fiji); and
ii) One night's accommodation in Fiji, for each crew member, staying in in a 3-star or higher hotel (standard room).
You should search the internet to determine the most likely costs for this exercise, and use an appropriate optimistic and pessimistic cost.

b) Calculate the procurement percentage (on the equipment) from the figures provided and the total cost for the purchase and installation of a hydraulic boarding ramp(see Task 10 in Appendix)

c) Registration and safety check by Maritime NZ(see Task 12 in Appendix)
Using the information about the ship's specifications provided in the case study, determine the total costs of the registration and safety check by Maritime NZ.

d) Practice run(see Task 13 in Appendix)
Use the information in the appendix to estimate costs for this task. You will be required to research the price of diesel for the amount required.

Note: You are NOT required to estimate the costs of any of the other tasks.

5. Stakeholder analysis

You should identify FOUR main stakeholders in this project and briefly describe their interests. You should identify TWOprimary stakeholders and TWOsecondary stakeholders.

6. A risk management plan

You should identify at least FIVE major risks for this project and outline strategies to address or mitigate them most effectively.

Attachment:- Written Assessment.zip

Reference no: EM132215991

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Reviews

len2215991

1/15/2019 11:15:49 PM

13-15, Excellent: Fulfils all requirements/Insightful analysis of five significant risks to TOTS project 10-12, Very good: Fulfils most requirements/ Sensible analysis of at least four significant risks 7-9, Reasonable:Attempts to address requirements/ Basic analysis of at least three significant risks 3-6, Lacking: Weak attempt to identify at least three risks/Little analysis 0-2, Poor/Superficial: Little or no attempt to identify significant risks 15 3 marks for each risk

len2215991

1/15/2019 11:15:44 PM

6 Risk Management • Identifies valid and significant risks to the project • Provides indication of probability or risk occurring with justification • Describes impact on project if risky event occurs • Outlines an appropriate response to the risk with supporting reason • Classification of risk response (e.g. Avoidance, acceptance etc)

len2215991

1/15/2019 11:15:37 PM

9-10, Excellent: Fulfils all requirements/Describes two appropriate primary and two secondary stakeholders and analyses their interests in detail 7-8, Very good: Fulfils most requirements/Describes two primary and two secondary stakeholders and their interests 5-6, Reasonable: Attempts to address most requirements/ Identifies four stakeholders and their interests, but with little detail 3-4, Lacking: Weak attempt to address requirements / Identifies stakeholders, but with no further detail 0-2 Poor/Superficial: Completely lacking in basic details/Fails to address requirements of question 10

len2215991

1/15/2019 11:15:32 PM

5 Stakeholders • Identifies appropriate primary and secondary stakeholders, with supporting reasons • Determines stakeholders’ interests and balances them with needs and expectations of other stakeholders

len2215991

1/15/2019 11:15:27 PM

18-20, Excellent: Applies all formulae correctly/Workings shown at each stage of calculation/Well-supported justifications for costing interpretations and decisions 14-17, Very good: Applies most formulae correctly/Workings shown/Provides valid reasons for costing interpretations and decisions 10-13, Reasonable:Applies most formulae correctly/ Most answers right but some workings missing/Provides some reasons for costing interpretations and decisions 5-9, Lacking: Missing formulae or mistakes in calculations / Does not show working/Does not provide reasons for costing interpretations and decisions 0-4, Poor/superficial: Missing formulae and/or numerous mistakes in calculations / Does not provide reasons for costing interpretations and decisions 20 a – 4 marks b – 4 marks c – 4 marks d – 8 marks

len2215991

1/15/2019 11:15:22 PM

4 Costings • Applies formulas presented in course to appropriate information provided in case study • Shows correct formulas and workings for each stage of calculations • Demonstrates initiative and finds credible sources of information where necessary, with appropriate referencing • Provides justifications for any figures or requirements which may be a matter of judgement or interpretation • Clearly states any limitations or assumptions on which findings are based • Distinguishescostings based on labour sourced within the organisationand contract labour

len2215991

1/15/2019 11:15:15 PM

18-20, Excellent: Fulfils all requirements/Demonstrates a high degree of initiative and provides explanations if appropriate 14-17, Very good: Fulfils most requirements/Demonstrates initiative and explains points where necessary 10-13, Reasonable: Attempts to address most requirements 5-9, Lacking: Makes weak attempt to address requirements/Does not demonstrate initiative 0-4, Poor/superficial: Makes no attempt to address requirements/No initiative shown 20

len2215991

1/15/2019 11:15:10 PM

3 WBS • Presents a clearly-structured 1 page WBS • Groups tasks into 4-6 different categories • Work packages concisely described • Sub-divides tasks where appropriate • Uses initiative to include any other tasks considered necessary within project scope • Appropriate numerical system to identify tasks with unique number • Provides explanatory notes if necessary

len2215991

1/15/2019 11:15:04 PM

22-25, Excellent: Fulfils all requirements/demonstrates initiative and insight in all aspects of BBC model/Application of BBC principles to TOTS situation/Recognises limitations and identifies further information required 18-21, Very good: Fulfils most requirements/demonstrates initiative and insight in most aspects of BBC model/Reasonable application of BBC principles to TOTS situation/Recognises some limitations of model and identifies further information required 13-17, Reasonable:Attempts to address most requirements/Simple application of BBC structure to TOTS situation and project/Identifies general information required 9-12, Below average: Attempts to address most requirements/Simple application of BBC structure to TOTS situation and project/Identifies general information required 5-8, Lacking: Weak attempt to answer question/Little application of BBC structure to project/Fails to identify further information required 0-4, Poor/Superficial:Very weak or no attempt to answer question/No application of BBC structure to project/Fails to identify further information required 25 5 marks for each section

len2215991

1/15/2019 11:14:56 PM

2 Business case • Analyses five aspects of Better Business Case Model in turn • Identifies strategic alignment between project and TOTS other operations and provides insight into benefits and potential issues of project • Provides a framework for determining how TOTS should optimise economic returns • Outlines the factors to determine whether the project will be commercially viable • Outlinesfinancial considerations, and identifies further information necessary for decision-making • States factors which will determine whether the project is achievable and can be successfully delivered by management

len2215991

1/15/2019 11:14:50 PM

Question Marking Criteria Mark allocation guide Marks allocated 1 Project Charter • Provides a concise overview of project fundamentals • Identifies the client or sponsor of the project • Clearly establishes the key purpose of the project • Defines the scope of the project at a high level, including its limitations • Outlines the constraints of the project according to available information • Includes most headings from Project Charter example 9-10, Excellent: Fulfils all requirements/Identifies all key details 7-8, Very good: Fulfils most requirements/Identifies most key details 5-6, Reasonable: Attempts to address most requirements of the question / Misses some key details 3-4, Lacking: Weak attempt to address requirementsof question / Misses key details 0-2 Poor/Superficial: Completely lacking in basic details/Fails to address requirements of question 10

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