Reference no: EM132959955

BSBPMG531 Manage Project Time - Academies Australasia

Project Time Management

Learning outcome 1: Develop the work breakdown structure with sufficient detail to enable effective planning and control
Learning outcome 2: Estimate the duration and effort, sequence and dependencies of tasks to achieve project deliverables
Learning outcome 3: Use project-scheduling tools and techniques to identify schedule impact on project time management, resource requirements, costs and risks
Learning outcome 4: Contribute to achieving an agreed schedule baseline and communication of the schedule to stakeholders

2.1 Implement mechanisms to measure, record and report progress of activities in relation to the agreed schedule
2.2 Conduct ongoing analysis to identify baseline variance
2.3 Analyse and forecast the impact of changes to the schedule
2.4 Review progress throughout the project life cycle and implement agreed schedule changes
2.5 Develop responses to potential or actual schedule changes and implement them to maintain project objectives
3.1 Review schedule performance records to determine the effectiveness of time-management activities
3.2 Identify and document time-management issues and recommend improvements

Task 1 - Written responses and completion of two activities 1) resource estimation and 2) network analysis

This task comprises of two parts which consists of Part A, written responses and Part B, time management activities, to assess your knowledge and understanding to manage time within a project of your choice. The time management activity, Part B, also has sub-activities (B1 & B2) that requires you to apply your skills determining and implementing the project schedule, and assessing time management outcome that reflects effective planning and control and use of project scheduling tools and techniques to identify schedule impact on project time management. You are required to respond to all the tasks by demonstrating your skills and knowledge within the assessment guidelines and requirements. Certain tasks have been developed with templates, tables, and sections with appropriate spaces, in which you will have to complete and/or provide information to ensure you demonstrate the skills and knowledge of the units. Marking criteria have been provided to support the student's understanding of the requirement for each task.

This activity has been designed to assess your knowledge and understanding of managing project time within projects.

This task consists of questionnaires which reflect the knowledge of project management (PMBOK). The responses should include the following:
• Must be relevant to your project as stated in BSBPMG530 Manage Project Scope, unless otherwise stated. Responses should link to the theoretical aspects of project time management followed by relevant experience / exposure of your nominated project you recently or are currently working on to progress both your studies and your projects simultaneously. Your response to the questionnaires must relate to the same project topic chosen for BSBPMG530 Manage Project Scope subject unit.
• However, if you have started with this subject topic as an initial attempt of this course, you must negotiate and discuss with your Assessor to consider a project that you recently or are currently working on or a project that you have worked in the past.
• If workplace project exposure does not apply to you, you must negotiate with your assessor to use a scenario/case study examples that you will find on e-learning. However, case study examples are a suitable substitute where workplace examples cannot be provided. Case studies are available on e-learning. Theory answers without reference to your experience will not be assessed as satisfactory
• Demonstrate that you can or have applied what you have learnt to your project, regardless of whether you have undertaken all the performance requirements in your workplace

Task 2 - Portfolio of Evidence
The portfolio of evidence comprises the assessment of the application of your project time management knowledge. You will need to demonstrate your management skills to manage time which includes determining and implementing the project schedule and assessing time management outcomes during project which is based on the project you have chosen for BSBPMG530 Manage Project Scope subject unit. It should state relevant experience / exposure of your nominated project you recently have or are currently working on to progress both your studies and your projects simultaneously.

If you have started with this subject topic as an initial attempt of completing this course, you must negotiate and discuss with your Assessor to consider a project that you recently or are currently working on or a project that you have worked in the past.

If workplace project exposure does not apply to you, you must negotiate with your assessor to use a scenario/case study examples that you will find on e-learning. However, case study examples are a suitable substitute where workplace examples cannot be provided. Case studies are available on e-learning.

To such a degree they must negotiate with you to use a scenario/case study examples that they will find on e-learning.

Students nominated project must be agreed between them and you so that its methodology, tools and techniques accommodate to the performance requirements of each Unit of Competency prior to start of work on the unit.

Your nominated project must be agreed between you and your Assessor so that its methodology, tools and techniques accommodate to the performance requirements of each Unit of Competency prior to start of work on the unit.

Your project must comprise:

• a comprehensive, detailed and integrated project management plan
• a formal communications plan
• a devoted and project-based budget
• formal and planned involvement with a wide range of stakeholders
• a documented risk, issues and change-management methodology
• a quality plan with assurance and control processes
• a project team-based environment.

Evidence of the following is important:

• demonstration of time management for several complex projects
• knowledge of time management plans, tools, issues and likely challenges

To achieve competency, you are required to demonstrate knowledge, skills and experience to:
Performance Evidence
• develop a project schedule using project management tools and techniques
• implement, analyse and monitor a project schedule
• conduct a review of project scheduling and recommend improvements for the future.

Task 1 -

Question 1: Describe the main planning tasks performed as part of project time management. State how this can be discussed to plan and achieve an agreed schedule baseline with Stakeholders of your nominated project.
Question 2: Describe the critical path for a project and explain why it is important to know which tasks are on the critical path. Include how you applied this within your nominated project.
Question 3: Describe the tools and techniques you have used to track and manage time for projects within your workplace.

Task 1 - B. Activity Tasks

1. Resource Estimation

In this activity, you must use the same project that you nominated to develop the project scope statement for BSBPMG530, unless otherwise stated.
You will need to provide a WBS and provide estimations for human, material and equipment resources in a summary table that is relevant to your project.

One suggested example has been provided to you for your understanding. Please generate similar to the one depicted below, as per your nominated project:

2. Network Analysis

Given the WBS below, you must use the data provided and construct a PERT diagram, identify the Critical Path, and perform a network analysis to identify the early and late starting and finishing times for each activity. Precedence Diagram method must be used displaying the nodes and arrows with evidence of calculating total floats and free floats.

a. What date does the project end?
b. What is the latest possible starting date for Task D?
c. What is the earliest possible finishing date for Task E?
d. Are there any gaps between tasks to allow for the early and late starting time or early and late finishing time? If so, where are they located? (0.5 mark for responding if there are any gaps
e. How many days float is there? Consider any total floats and free floats.
f. Which tasks are critical to the project's completion?
g. Which tasks are non-critical to the project's completion?

Task 2 - Portfolio of Evidence
You must use the same project for all units in this course and must be relevant to your project as stated in BSBPMG530 Manage Project Scope, unless your nominated project changes during the course or cannot adapt to the performance requirements of any of the units of competency. If either or both events occur during your course, you must contact your assessor to find out what you need to do to continue to satisfy the course performance requirements and achieve competency.

The project must be in an organisation, business or you are operating as a project manager.

Your nominated project must have:

• a comprehensive, detailed and integrated project management plan
• a formal communication plan

• a dedicated and project-based budget
• formal and planned engagement with a wide range of stakeholders
• a documented risk, issues and change-management methodology
• a quality plan with assurance and control processes
• a project team-based environment.

You will need to complete the relevant templates from each knowledge area which are provided, you may use templates from this assessment or from your workplace that provide evidence of your competency.

A. Project Scheduling

1. Project Schedule information and Gantt Chart 10 Marks
For this task, you are required to review your Work breakdown structure (WBS) created for BSBPMG530 Manage Project Scope and determine if it has satisfactory element to enable effective planning and control.

You are to complete the information table as provide below and then provide a schedule for your nominated project. Using your nominated project, you may choose to do this using a simple table or creating a Gantt chart. You need to include:

a. Identify your findings and complete the following Project Schedule information table:
b. Provide your Gantt Chart or Project Schedule Below: Using your nominated project, you may choose to do this using a simple table or creating a Gantt chart.

2. Critical Path Analysis

Provide a critical path analysis for your nominated project. You are to use the Gantt Chart and Network Analysis tool to complete this task. You must demonstrate how you have identified the Critical of your project schedule by performing perform a network analysis to identify the early and late starting and finishing times for each activity. State any floats (TT or FF) that are necessary to identify your critical path.

Also state how it assisted you make decisions on your schedule.

3. Communication of schedule baseline 5 Marks

Discuss how you will communicate the schedule baseline to stakeholders.

B. Implement project schedule 30 Marks

You will need to complete the relevant templates from each knowledge area which are provided or create relevant template as required by the tasks. You may use templates from the text or from your workplace that provide evidence of your competency.

1. Considering your nominated project, provide a tracking schedule showing a variation between planned and actuals. You may choose to do this using a simple table or Gantt chart. A suggested template is given below for your understanding. Please develop your tracking schedule based on the need of your project using the Gantt Chart or a table. Ensure data are relevant to your project schedule given in Task 2 A1b and demonstrates suitable use of any spare days.

Describe the nature of your project and the underlying reasons for the schedule variation.

2. How did you know there was a variation in schedule as stated in the above Task 2 B 1? What tools and techniques did you use to identify the schedule variation?

3. What options are available to bring the project back on schedule? What option was selected and why?

4. What procedures will you put in place to:
• Measure
• Record
• Report progress of activities
in relation to the schedule? Who was involved in carrying out these actions?

5. For the change request documented in BSBPMG530 Manage Project Scope, describe what you would need to do to implement agreed schedule changes. Include within your responses how you interact with others and ensure they came into agreement with the actions taken.

Note: If you have not completed the subject unit BSBPMG530 and have started with this course with this subject as your initial subject unit, then consider a change within your project that has been requested (either by you, your project team member or Sponsor) that may impact/have impacted on your project baseline. Using this information respond to the above question.

C. Assess project time outcomes

You will need to complete the relevant templates from each knowledge area which are provided from each knowledge area which are provided or create relevant template as required by the tasks. You may use templates from the text or from your workplace that provide evidence of your competency.

1. Review your project performance in terms of time management. Would your time management activities be considered effective? Why/why not?

2. List all time management issues (at least 5) you may have experienced within your nominated project (in the table below) including a recommendation for future projects.

Attachment:- Manage Project Time.rar