Reference no: EM132407354

BSBPMG522 Undertake project work

Task 1: Define project and project plan

Performance objective

You will demonstrate the ability, knowledge and skills required to undertake a straightforward project or a section of a larger project. It covers developing a project plan, administering and monitoring the project, finalizing the project and reviewing the project to identify lessons learned for application to future projects. Determine project management tools, such as Microsoft Word, MS Excel, MS Project or Gantt Project and templates, and develop your project plan.

Assessment description

This assessment is in 3 parts:

In response to the You Only Live Twice in Havana case study and the project described, you will need to define the project by:

• Scoping the project: Using the templates provided, provide information regarding an overview of the project + relevant documentation on who the project stakeholders and delegating authorities around project parameters are.

• Identifying limits of your responsibility and reporting requirements to various stakeholders, in particular your team.

• Clarifying the relationship to other projects and organizational objectives.

• Determining available resources to undertake the project.

Procedure

1. Read You Only Live Twice in Havana case study and other relevant documentation (Appendices) to familiarize yourselves with the case study.

2. Research and access a suitable project management application for collaboration and communication (i.e.: Slack.)
3. Setup the collaboration and communication tool with your team.

4. Use all templates provided (for both Part A & B) to scope and plan the project.

5. Develop an agenda to discuss both defined project and the project plan.

6. Conduct the meeting and take minutes'/meeting notes.

7. During the meeting, seek clarification on issues related to project and project parameters.

8. Set up the folder to store completed templates (both Part A & B) and completed agenda and minutes. Take a screen shot of the folder you have created and files and submit to GOALS.

Task 2: Administer and monitor project

Performance objective

You will demonstrate knowledge and skills required to implement and monitor plans for managing project finances, resources and quality around the You Only Live Twice in Havana project.

Assessment description

In task 1 you have defined the project scope and developed a project plan for You Only Live Twice in Havana project. In task 2, you and your team will collaborate to implement and monitor plans for managing project finances, resources and quality. To accomplish this, you will use the Part C template, Quality management plan and Status update report provided.
You will conduct a role-play meeting (your assessor will play the role of the delegating authority) to implement and monitor plans for managing project finances, resources and quality
During the meeting, you will undertake the following activities:

• implement plans for managing project finances, resources and quality

• conduct risk management as required to ensure project outcomes are met

o Ensure that you include Work Health and Safety in your Risk Management plan

• monitor plans for managing project finances, resources and quality

• provide support for project team members, especially with regard to specific needs, to ensure that the quality of the expected outcomes of the project and time lines are met.
• Achieve project deliverables

Procedure

1. Read through You Only Live Twice in Havana case study to familiarize yourselves with the scenario.
2. Collaborate and communicate within your project team.

3. Participate in the Role-play with assessor and team members to implement and monitor plans for managing project finances, resources and quality
4. During the role play, use the following completed templates:

• Part C template

• Work Breakdown Structure (WBS)

• Project risk management plan

• Risk register

• Risk assessment form

• Quality management plan
• Status update report

5. Based on feedback received during the meeting, update the following documents:

• Part C template

• Quality management plan

• Status update report

6. Send an email to the relevant stakeholders and attach updated templates/reports.

7. Update the folder created in task 1, and save the following documents in the folder:

a) updated Part C template

b) updated Quality management plan

c) updated Status update report

Take a screen shot of the folder you have created and files and submit to GOALS

Task 3: Finalise and review project

Performance objective

You will demonstrate knowledge and skills to administer and develop processes around the You Only Live Twice in Havana project, the reporting mechanisms and project deliverables. The project finalization and review focuses on what was achieved and if there were any lessons learned.

Assessment description

Following on from Assessment 2, where your project team had implemented monitored plans for managing project finances, resources and quality, you will now look at the project finalization and review for the You Only Live Twice in Havana project. You will do this by using the templates provided.

Procedure

Complete the following templates:

• Part D template including:
o The financial recordkeeping and methods of checking for accuracy
o Transition of team members
o Project documentation
o Project outcomes and processes
o Project review
o Lessons learned

Attachment:- Administer and monitor project.rar