Reference no: EM132409765

BSBPMG520 Manage Project Governance Assignment - SELC Career College Australia

Assessment Task 1 -

1. Define project issue management in your own words and describe how effective issue management can positively affect a project's success.

2. What is the difference between an issue and a risk in project management?

3. Describe seven steps that can help track and manage project issues.

4. Describe project issue escalation in your own words and give at least two examples of when it is used.

5. Describe at least four elements that should be included in a project's escalation plan.

6. Describe at least four components of effective authority delegation

7. Explain three methods of solving conflicts within Project Teams

8. Explain three methods of moderating conflicts within Project Teams

Assessment Task 2 -

Complete the following activities:

1. Develop a Project Governance Plan.

As the new Project Manager, you are required to establish an effective governance framework for the project.

Begin by reviewing the case study information and the following organisational documents:

- Project Management Policy and Procedures

- Strategic Plan

- Project Charter

Conduct internet-based research and analysis to determine which governance models could be appropriate for the project and how they should be applied in the case study scenario.

Your report should:

- Identify and analyse project governance models that would be appropriate for the project.

- Determine how the company's policies and procedures define which project governance models would be appropriate for the project.

- Determine what the expectations of the project's stakeholders are.

- What the project governance roles and responsibilities will be. You will need to negotiate these with the stakeholders during the upcoming meeting, so begin with the roles and responsibilities that you think would be appropriate and them modify them following the meeting. The resulting roles and responsibilities are to be clear and discrete.

- Describe how authority for project decision-making will be delegated

- Identify any differences between the organisation's functional authorities and the project's authorities

- Determine the project position descriptions, including their delegated authorities.

You will present and negotiate your plan at a meeting with the project stakeholders, so save this version of the document as Draft Project Governance Plan.

Project governance plan -

Introduction - Clearly state the reason and context for this project, including the desired outcomes.

Project governance models - Identify and analyse project governance models that would be appropriate for the project.

Compliance requirements - How the company's policies and procedures define which project governance models would be most appropriate.

Stakeholder expectations - Determine what the expectations of the project's stakeholders are.

Roles and responsibilities - Set out the project governance roles and responsibilities.

Delegated authorities - Describe how authority for project decision-making will be delegated.

Organisational authority - Identify any differences between the organisation's functional authorities and the project's authorities.

Position descriptions - Determine the project position descriptions, including each position's delegated authorities.

2. Create a presentation

You are required to create a PowerPoint (or another presentation program) presentation that you will use to support you during the stakeholder meeting.

The Project Team meeting will run for about half an hour, so time your presentation with this in mind. Your presentation should be composed of at least ten slides and include images and/or a short video to help explain points and make the presentation as interesting as possible.

3. Meet with Project Shareholders

The objective of the meeting is to get agreement on all roles, including decision-making, as set out in the Project and Project management Policy and Procedures.

You are also required to discuss the systems and processes that will be implemented to ensure effective project governance.

As you may encounter stakeholder resistance, be prepared to negotiate aspects of roles and responsibilities and decision-making delegation.

In the role of Project Manager, you should be prepared to moderate any conflicts that arise between stakeholders.

During the meeting, you are required to demonstrate effective communication skills including:

- Speaking clearly and concisely.

- Using non-verbal communication to assist with understanding.

- Asking questions to identify required information.

- Responding to questions as required.

- Using active listening techniques to confirm understanding.

You will also need to demonstrate your negotiation skills.

4. Revise your Project Governance Plan.

Update the plan to reflect the discussion you have during the shareholder meeting.

Save this version of the document as Project Governance Plan Baseline.

When completed, submit your Project Governance Plan Baseline to the project shareholders.

5. Write an email to the Project Team and other relevant stakeholders (your assessor)

The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should introduce and summarise the contents of the attachment and ask for their feedback and approval to move forward with the project.

Assessment Task 3 -

Carefully read the following: The initial Project team meeting was four weeks ago and you are required to write the first of the regular monthly project progress reports.

Complete the following activities:

6. Write the first monthly project progress report.

Review the following reports that have been submitted by the Project Team members:

- Project Progress Report Dan

- Project Progress Report Donna

- Project Progress Report Erin

- Project Progress Report Edith

Use the information in these documents to write a short (about half a page) on the performance of the project so far and any issues arising from the project governance arrangements that you have established.

When completed, submit your Project Progress Report to the CEO and the Project Team (your assessor).

The Conference Project has come to a successful conclusion. Tickets were sold out and the speakers were well received. The conference also generated dozens of leads that may become Grow Management Consultants' clients in the near future.

7. Write a project governance closure report.

Review the following reports that have been submitted by the Project Team members:

- Project Wrap Up Report Dan

- Project Wrap Up Report Donna

- Project Wrap Up Report Edith

- Project Wrap Up Report Erin

Write a short (about half a page) report that:

- Analyses the impact that project governance had on achieving the project's objectives.

- Includes at least two lessons learned in respect to the project's governance structure.

- Includes at least two project governance recommendations that could assist future projects.

Use the Project Governance Closure Report Template to guide your work.

When completed, submit your Project Progress Report to the CEO and the Project Team (your assessor).

Project governance closure report -

Governance impact - Analyse the impact that project governance had on achieving the project's objectives.

Lessons learned - Describe at least two lessons learned in respect to the project's governance structure.

Recommendations - Make at least two project governance recommendations that could assist future projects.

Attachment:- Manage Project Governance Assignment File.rar