Reference no: EM132456667

BSBLDR801 - Lead personal and strategic transformation - Newton College

Assessment Exercise :Written Questions

Question 1. Describe the following leadership styles and provide two examples of situations in which each style might be effective (70-80 words each):
• Dictatorial style
• Autocratic or authoritarian style
• Democratic leadership style
• Consultative leadership style

Question 2. Describe the personal development planning methodology in about 200 words.

Question 3. Briefly outline three (3) techniques used to collect data when evaluating business opportunities. Respond in no more than 200 words.

Question 4. What does PEST analysis stand for? Describe the process for external environment scanning relating to social, political, economic and technological developments using a PEST analysis. Respond in 200-250 words.

Question 5. Explain emotional intelligence and its relationship to individual and team effectiveness, in about 200 words.

Question 6. Explain what you understand by organisational change or transformation, in no more than 50 words.

Question 7. Briefly describe the six stages of change according to the Transtheoretical Model (TTM) of change (no more than 70 words each). What strategies can managers in an organisation use to effectively manage the change? Mention at least two strategies for each stage.

Question 8. Why do organisational structures change? Explain with the help of a relevant example how a competitive marketplace affects organisational design. Which organisational structure is most suited to handling organisational change quickly? Respond in no more than 200 words.

Assessment Exercise 2 -Project: Research and Self-Assessment

Assessment type
• Project
Assessment Exercise description
• This is the second (2nd) of fiveAssessment Exercises you must successfully complete to be deemed competent in this unit of competency.
• There are three parts to this assessment as follows:
o Task APortfolio - prepare a research report
o Task B Portfolio - prepare the following documents:
• Self-assessment checklist
• A strategy to create an organisational climate of change
• A personal development plan
o Task B Journal
• The journal should follow the format given in Appendix C. Before the journal entry, you must identify your name and student ID, unit code and name, and assessment and task number.
• You must attempt all criteria to the required level, e.g. Assessment criteria mentioned in the performance checklist to be deemed satisfactory in this task.
• You must complete this task by following all given instructions, for the trainer/assessor to assess competency in this Assessment Exercise.

Project: Research and Self-Assessment

Scenario

You are to assume that you have recently been appointed as a General Manager for a vocational training organisation that delivers training to students. Your assessor will provide you with the business plan of an RTO for this assessment, as a case study.

You may use the business plan given to you, or select the plan of another training organisation of your own choice.

However, the organisation must be based in Australia and be registered with a regulatory authority such as the Australian Skills Quality Authority (ASQA), the Victorian Registration and Quality Authority (VRQA) or Training Accreditation Council (TAC) in Western Australia.

In addition, the organisation's business plan must be comprehensive and cover the following points:

• relevant legislative and regulatory context of the organisation
• organisation's mission, purpose and values
• organisation's objectives, plans and strategies, including for staff learning and development
You must attach a copy of the organisational plan you have used.

You must ensure you have the necessary permission to use the organisational plan, unless it is published for public use.

Part A: Research the following requirements for your selected RTO and write a report on your findings.

You must include your findings for each of the following areas in your report. Your report should be comprehensive and not exceed more than 1000 words.

a. State the mission, purpose and values of the selected organisation.

If the business / strategic plan does not state these specifically, you must include information based on any written declaration of the organisation's core purpose and identify the markets the organisation is set up to serve, and communicate a sense of the intended direction of the organisation.

b. Outline the selected organisation's objectives, plans and strategies.

c. Determine and discuss the commonwealth and state legislative and regulatory context relevant to the RTO/ organisation you have selected and provide a brief note on how they affect the organisation's operations.

Provide details of the sources of intelligence or information you have accessed to gather information about the legislative and regulatory requirements. These could be names and web links.

d. Research and analyse the information you have gathered from the organisation's business/ strategic plans and other intelligence sources such as industry reports provided in your readings, and identify the requirements for the following qualities and competencies for a leader in the VET industry:
• professional competence
• personal development objectives and priorities
• ability to role model
• ability to build an effective organisational and workplace culture
• operational accountabilities and responsibilities

You may use the readings given below for your research.

You must appropriately reference your sources, using the APA 6th Referencing style. You
must contact your assessor for guidance on how to reference.

Part B: Self- assessment

In order to prepare for your role as General Manager, you must establish if you have the skills and qualities necessary to be successful in the role.

• Reflect on the following, and complete the self-assessment checklist provided in Appendix A:
o skills and abilities
o leadership style/s,
o personal efficacy
o self-management skills

• Prepare a personal strategy report of no more than 800 words, in which you must:

o Compare the results of your self-assessment of skills and attributes with the qualities and competence requirements for a leader in the VET industry, which you have identified in your research

Based on this, reflect on your personal efficacy and on your own capacity to lead the team and be a role model

o Identify two strategies you will use to create an organisational climate that:
• allows staff to give constructive feedback
• encourages them to receiving feedback with the open mind.

• Develop a personal development plan, incorporating and recording your learning goals and outcomes and how you will achieve them. You must set at least three goals. You have been provided with a template in Appendix B.

*Assessment Exercise 3 -Project: Research Challenges and Leadership Styles

Chosen CIRE services that is RTO industry

Part A: Research challenges andidentify appropriate leadership styles and approaches to meet them

• Refer to the RTO you have researched in Assessment 2 and study its business/ strategic plans.

• Read and research any challenges the RTO has identified in their plan, which will require you to lead the team members in a transformational manner.

• If no significant challenges have been identified by the RTO, select one of the factors mentioned in the scenario.

• Prepare a short report on the findings of your research for the significant challenge you have selected.

• Your report should be no more than 1000 words.

• In your report, you should consider the following for the challenge you have identified or selected:
o What will be the impact of this development?
• Who will be affected? Why?
• How can organisations prepare to meet this challenge?
o What leadership styles are required for the situation?
o What is the role of the leader in managing organisational change?
o What actions / behaviours/ changes are required of the staff/team to cope with the change?
o What new knowledge, skills and capabilities are required to meet the challenge?
o What timelines need to be considered?
o What material resources are required?
o What organisational capabilities are required?

Part B: Conduct a workshop / presentation to teamabout the challenges ahead

You have been asked by the management to make a presentation to your team of trainers and managers of the RTO, to share the findings of your research and discuss with them the challenges ahead for the industry, as well as the impact of the changes.

You must ensure that you link the RTO's values and strategic directions to the changes in the industry in your presentation, and convey a positive message about the organisation's willingness and commitment to embrace the change.

• You are to prepare a PowerPoint presentation based on your research findings in Part A and deliver it to the RTO staff.
• You will have 20 minutes to make this presentation and to conduct a discussion.
• During the presentation communicate new ideas and motivate others to be enthusiastic about the ideas
• After the presentation you must invite your team members to ask questions.
• You must encourage them to draw upon their own expertise and experience and share ideas or suggestions.
• You must make a note of their contributions.
• After the presentation, you must submit the presentation notes, PowerPoint slides, etc.
• Your assessor will observe and record your performance in the Role Play Observation Checklist below.
You will be assessed on the following criteria:

• Presentation included
o The impact of the change/ development
o The reasons and the ways in which staff will be impacted
o A positive message regarding the organisational direction and values in relation to the change
o The preparation the organisations needs to meet this challenge/development
o The leadership styles required for the situation
o The actions / behaviours/ changes required of the staff/team to cope with the change
o An overview of the team's difficulties in facing the challenge
o An overview of the new skills and capabilities required to meet the challenge
o Ways how the team can acquire the skills and knowledge required to meet the challenge
o The timelines that need to be considered
o The material resources required
o The organisational capabilities required
o How you plan to support your team in meeting these requirements

• During the presentation, you must:
o communicate new ideas and motivate others to be enthusiastic about the ideas
o use appropriate interpersonal skills to involve others in contributing creatively to the discussions
o demonstrate empathy in personal communication
o demonstrate an inclusive manner that is respectful of individual differences
o use language appropriate to audience
o show respect for the opinions, values and particular needs of others
o act with integrity and ethical standards with both behaviours and words try to foster a sense of commitment to meet the challenge as a team

Assessment Exercise 4 - Project: Research and Develop Staff Training Program

Task - Research staff training program

Portfolio

Research and prepare an outline of a staff training program.

You must:

• select two topics for the PD programs for the trainers in the RTO
• research what collaborative communication and learning approaches are available for trainers to undertake professional development courses for some of the areas identified in the scenario
• consider the most suitable approaches for your departmental needs, staff, work environment and available resources
• select and outline two new approaches or systems you plan to implement using an inclusive approach- example could be - online professional development courses, professional conversations, discussion boards, etc.
• analyse legislation that is relevant to this initiative

Once the research is completed, develop the findings of your research into a brief outline of the staff-training program for the senior staff of the RTO.

You must post your outline of the learning program on a collaborative communication or learning platform and seek and encourage their contributions and suggestions.

Your assessor will organise for a group of your classmates to collaborate with you and share your outline of the staff training program using an online platform such as Wiki, GoogleDocs or Discussion Board.

Your report must be prepared using clear and comprehensible language and layout and use appropriate vocabulary, grammatical structure and conventions.

The program idea must demonstrate the use of your judgement, intelligence and common sense, and must seem practicable and economical.

Assessment Exercise 5 - Project: Provide strategic leadership during change processes

Part A: Prepare a strategy to positively convey organisational direction and values to relevant individuals and relevant stakeholders

• what are the organisation's current strategic plans and values?
• what direction/s is the organisation heading towards?
• what will be the key benefits of the PD program for training staff (refer to Assessment Exercise 4)?
• how can you share this direction with people and encourage them to participate?

Based on your research of the industry's requirements, current climate and the outline of the Staff PD program you have prepared in Assessment Exercise 4, prepare a strategy to positively convey organisational direction and values to relevant training staff.

Part B: Prepare an analysis of the impact and role of leadership during organisational change
The management of the RTO has asked you to provide them with an analysis of the impact and role of leadership during organisational change.

Prepare a brief analysis of the impact and role of leadership. Identify the potential consequences of the initiative or change and suggestions on what needs to be modified to accomplish a change.

In this report you must include:

• an analysis of how the organisational change will impact on the task, technology, people, and/or structure
• a description of the potential forces for and against change
• outline the role of leadership in managing the change and building an effective workplace culture
• identify the most appropriate leadership style in the context
• identify measures to manage the resistance to change

Your report should be no longer than 800 words. It should be presented in clear and comprehensible language and layout and use appropriate vocabulary, grammatical structure and conventions.

Part C: Analyse the team members' readiness for change

Your task is to read the scenario and the notes above and prepare Change Readiness/ Needs Analysis based on the template in Appendix D.

Then, develop learning and communication solutions to address risks arising for team members during organisational change, based on the analysis you have completed.

Prepare a report of no more than 500 words, in which you must:

• Describe how communication and learning solutions can reduce or eliminate problems and risks
• Outline a process to develop effective communication and learning solutions to reduce or eliminate problems
• Identify one formal and one informal learning opportunity for the team, as part of risk management,to equip them to effectively participate in the project
• Identify onecommunication solution for all team members throughout the operational change process, to keep them informed of changes, updates, etc., and also to motivate them

Note: Need only Assessment Exercise 3.

Attachment:- Lead personal and strategic transformation.rar