Reference no: EM133035249

BSBCMM511 Communicate with Influence - Strathfield College

Assessment Task: Project Portfolio

Activities

Complete the following activities:

1. Carefully read the following:

This project requires you to choose a scenario in your organisation that requires you to present information to others and negotiate outcomes.

You will be creating a presentation to present information to two different groups of people at two separate meetings. One of the groups of people you choose to communicate to must be appropriate team members.

At these two meetings, you will present your presentation and adapt your communication to suit the audience at each meeting.

Vocational education and training is all about gaining and developing practical skills that are industry relevant and that can help you to succeed in your chosen career. For this reason, you can use the case study provided. This will mean that you are applying your knowledge and skills in a relevant, practical and meaningful way to your own situation!

To complete this assessment, you must assume a senior role in your chosen business. This role should suit a manager or leader in the organisation who identifies, analyses and acts on information from a variety of sources. This role should also require initiative and judgement to deal with unpredictable problems and manage the work of self and others.

It is important that you are able to access enough information for your chosen business in order to be able to do your assessment. As a minimum this should include:
• organisational objectives
• relevant policies/procedures that guide communication (e.g. Meeting policy and procedure)
• a scenario that requires you to present information to and negotiate with two different groups of people.
Examples of scenarios may include:
• changing the organisational structure and related job roles/descriptions
• introducing a new product range
• legislative changes
• office relocation
• introduction of artificial intelligence or robotic process automation
You will be collecting evidence for this unit in a Project Portfolio. The steps you need to take are outlined below.

2. Preparation
Make sure you are familiar with the organisation you are basing this assessment on and have read through the necessary background information. For the case study business, this is all of the documents included in the Simulation Pack.
Complete Page 4 of your Project Portfolio for this unit.
Read through the requirements of Section 1, 2 and 3 of your Project Portfolio.

3. Planning communication
Complete Section 1 of your Project Portfolio. To do this, you need to:
• describe the organisation and its objectives.
• choose and describe a scenario in your organisation that requires you to present information to others.
• understand organisational and legal requirements
• plan communication.

Make sure you have answered all questions in Section 1. Submit to your assessor for review.

You are also required to attach certain documents as part of your evidence - review the documents you need to attach as outlined in Section 1 of the Project Portfolio and make sure you attach these when you submit this section.

You will use the work done in this section of the Portfolio to create a presentation and adapt it for two different audiences.

4. Preparing communication
Complete Section 2 of your Project Portfolio. To do this, you need to:
• prepare a visual/written presentation to communicate your information to your two chosen audiences. As far as possible, use the same presentation for both meetings, but adjust them to suit the audience and purpose accordingly.
• prepare any other additional meeting materials (e.g. Agenda, Survey, Feedback form etc.).
• schedule the meetings.

Make sure you have answered all questions in Section 2. Submit to your assessor for review.

You are also required to attach certain documents as part of your evidence - review the documents you need to attach as outlined in Section 2 of the Project Portfolio and make sure you attach these when you submit this section.

You will use the work done in this section of the Portfolio to meet separately with each of your chosen two audiences to present your presentation(s) and negotiate outcomes.

5. Presenting and negotiating.
Meet separately with each identified group to present your presentation(s) and negotiate outcomes. Adapt your communication to suit each audience (as planned in Section 1)

Each meeting should take 30 minutes.
This meeting may take place with classmates or your assessor may play the role of one or more team members. This can either be viewed in person by your assessor or you may like to video record the session for your assessor to watch later. Your assessor can provide you with more details at this step. Make sure you follow the instructions above and meet the timeframes allocated. If this session is not viewed in person by your assessor, you will attach proof of the meeting to Section 2 of your Project Portfolio.
As you lead each meeting:
• engage and motivate the meeting attendees
• set the meeting objectives (seek consensus from all attendees)
• contribute to discussions using appropriate language, tone, structure and style (make sure you use active listening and questioning to seek information).
• provide an opportunity for the audience to ask questions (make sure you answer them clearly and concisely).
• negotiate as planned, establish areas of common ground and compromise where applicable.
• resolve conflict
• seek feedback after the presentation about the meeting and negotiation (this may be in any appropriate format e.g. verbally, using an online survey or a printed questionnaire).
Complete Section 3 of your Project Portfolio. To do this:
• create separate written documents on the outcomes of each meeting (i.e. one document per meeting).
• distribute your two meeting summary documents to relevant meeting stakeholders (separately).
• Evaluate your presentations using the feedback received at the meeting, including what you did well and how you can improve.

6. Submit your completed Project Portfolio
Make sure you have completed all sections of your Project Portfolio, answered all questions, provided enough detail as indicated and proofread for spelling and grammar as necessary. Remember to submit all necessary attachments as indicated.

Attachment:- Communicate with Influence.rar