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Background:
Southwest Research Institute (SwRI) is an applied Research and Development Company in San Antonio Texas with over 2500 employees. SwRI consists of over 200 buildings on a 1500 acre campus which looks similar to a college campus. The company has 9 research divisions spread across its campus, each of which specializes in an area of science and engineering and work for either government or commercial clients.
SwRI has centralized services of Purchasing, Receiving and Accounting. The procurement cycle looks like this:
Description of Problems
The purchasing department places over 40,000 individual orders a year on behalf of the scientists and engineers who work on projects at the Institute. These scientists and engineers are referred to as "requestors", but can also be considered internal customers to the purchasing department. The buyers in purchasing have a very difficult job: besides handling a large volume of orders, they must comply with internal and external requirements, many of which are related to being a government contractor.
The buyers are so busy that they do not always have time to update the requestor when they change a vendor, price or delivery date.
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