Reference no: EM133360237

The cash disbursement system processes the payment of obligations created in the purchases system. The principal objective of this system is to ensure that only valid creditors receive payment and that the amounts paid are timely and correct. MNO Limited (MNO) is a manufacturing firm with a workforce of more than 80 employees. You have recently joined the firm as the account payable clerk. Miss Charlotte is the Head of the Accounting Department and is concerned about the cash disbursement system. Therefore, she has asked you to analyse the firm's cash disbursement system and identify the internal control weaknesses in the system.

Following is the description of the cash disbursement system.

In the temporary file, the account payable clerk receives the supplier's invoice and reconciles it with the purchase order. The accounts payable clerk records the purchase in the purchases journal from the clerk's computer terminal and records the liability by adding a record to the accounts payable subsidiary ledger. The clerk then updates the inventory control and accounts payable control accounts in the general ledger. The purchase order and invoice are later filed in the department.

Each day, the clerk visually searches the accounts payable subsidiary ledger from the computer terminal for invoices that are due to be paid. The clerk prepares the cheque and records it in the digital cheque register. The negotiable portion of the cheque is mailed to the supplier, and a cheque copy is filed. The clerk then closes the liability in the accounts payable subsidiary ledger and updates the accounts payable control and cash accounts in the general ledger.

Required:

Based on the given information, analyse the internal control weakness in the system.