Characteristics of management information system:
MIS have certain characteristics that distinguish them from other information systems. In the following section, we discuss the salient features of a management information system.
Management oriented
MIS is developed to increase organizational efficiency. Therefore, it needs to focus on the requirements of the managers and the overall objectives of the organization.
Management directed
Management information systems can be costly and time consuming. Hence, it is important that the top management understand their importance in increasing organizational efficiency, which would lead to quicker implementation.
Integrated systems
MIS is based on five factors - men, money, material, machines, and methods (or processes). An MIS is a combination of subsystems. Hence, it is important that MIS be viewed as an integrated system that is a combination of functional and activities subsystems.
Common data flow
Activities such as data gathering, storage, retrieval, and data capturing are performed only once and data is collected from the original source. By establishing a common data flow, the system tries to minimize data processing and maximize output generation. Such integration helps in building an effective MIS.
Planning
The implementation of an MIS requires meticulous planning, design, and implementation. The system should be designed in such a way that there is perfect synchronization between hardware, software, data processing, information presentation, and feedback.
Subsystem concept
MIS consists of several subsystems that interact with each other and perform specialized tasks that may be integrated into the total system. For convenience, the organization can have a hierarchy of subsystems that clearly represents the relationship between the subsystems and their relationship with the total system.
Common database
A common database acts as an integrator between the different functional subsystems in the organization. It permits access to different tables by different functional subsystems. Since data requirements are different for different levels of management, the system supports one or more databases.
Flexibility
MIS is flexible and can be modified easily. Moreover, computerization is also simple because of the structure and comprehensive nature of the system.
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