"Running head: Grand Wines Project Proposal 1 Project Proposal for Grand Wines LimitedStudent Name:Student ID:University:Date: Grand Wines Project Proposal2Table of ContentsBackground of Current System used in Grand Wines Limited Company ........................................ 3Description of Project Proposal ....................................................................................................... 3Project Integration ........................................................................................................................... 4SWOT Analysis ................................................................................................................................. 4Project Charter ................................................................................................................................. 5Project Budget Information: ............................................................................................................ 5Roles and Responsibilities ................................................................................................................ 6Stakeholder analysis ........................................................................................................................ 7Project Scope Management ............................................................................................................. 9Project Time Management .............................................................................................................. 9Project Cost Management ............................................................................................................. 10Project Risk Management: Risk Register ....................................................................................... 10References ..................................................................................................................................... 13 Grand Wines Project Proposal3Background of Current System used in Grand Wines Limited Company Grand Wines Limited is a company dealing with wines and provide door - to - door servicesto their customers. Grand Wines Limited have their Sales Department located in Sydney andevery customer order will be entered into Sydney’s Sales Department back – end databases.Sales representatives personally visit each customer and note down their order details. Theseorder details will be updated via e – mails or fax. Then the orders will be processed at theback – end and shipment of orders to customer location is done. The entire process startingfrom collection of orders to processing followed by shipment of orders is extremely time –consuming and lot of hassles are created in this process. This delay in shipment leads to lossof customers as the products may run out of stock or the customer might cancel order. Thus,overall the business of Grand Wines limited is affected as their competitor companies do notuse manual methods of approaching their customers. Latest trends in technology have itcompulsory for every company to adopt new methods according to customer base andcustomer demands. Description of Project Proposal - Requirement is to adopt a wireless technology that will speed up the entire processof wine delivery to customer starting from collection of orders till shipment. Also,in order to ensure that a customer does not cancel the placed order, some means isto be provided to them so that they can track their respective orders. Also, burdenon sales representatives is to be reduced. The proposed solution is to design awebsite of the type – dynamic. Each sales representative will be provided with aninternet modem and a mini laptop which they can easily carry to customers’ placeand collect their orders and enter into website. These customer order details willbe updated in the database. Each customer is provided with a username andpassword using which they can track their orders and also modify them. This is acost effective approach as website development does not cost much these days andmini laptops are affordable. - Also, no special training is required for sales representatives. Many customerstend to ignore downloading applications in their smart phones or tablets which Grand Wines Project Proposal4affect business in a small portion. This approach avoid this risk as only website ismade available to customers. Project IntegrationSWOT AnalysisThis analysis is carried out to understand the pros and cons of any project or acompany. Following Table 1 provide the SWOT Analysis conducted on the projectproposal that focuses on developing a dynamic website to gather customer orders,process them and finally shipment of products. Strengths Weaknesses1. Customers these days rely more on 1. Website should be designed in such aonline ordering. So this is the biggest way that it is user – friendly to everyadvantage as Sales representatives kind of userwill be visiting customers to collect 2. GUI of the website has to betheir orders and update their orders on appealing failing which customer maywebsite not place an order2. Customer can easily track their orders 3. Username, password and registrationby just logging into the website using of customer should be genuine andtheir username and password and secure failing which customer mightenter order ID not return to website again3. Time is saved to a greater extent starting from order collection tillshipment and thus, high customersatisfaction can be gained. This,profits business to a large extent4. Effective way of dealing withcustomers in a business and also it iscost - effectiveOpportunities Threats Grand Wines Project Proposal51. New customers can be gained by 1. If business does not possess uniquegood marketing skills marketing skills, then there are high2. Will get an opportunity to stand chances that customers may switch tounique in the business markets other company3. Communicate and carry out business 2. Customer orders are to be deliveredwith different wine dealerson – time, else they may cancel order4. Business can be expanded further if and end up visiting website for newwebsite gets good response from huge ordersnumber of customers3. Severe competition in market affectbusiness opportunities4. To stand at the highest position inbusiness markets gets difficult as newcompanies tend to get more attentionfrom customers as their marketingstrategies will be more attractiveTable 1: SWOT Analysis on new proposed project for Grand Wines LimitedSource: (Boag, 2012)Project CharterDate: 13 / 05 / 2018Title of the Project: Grand Wines Limited Website Development proposalProject Start Date: 20 / 05 / 2018 Project End Date: 15 / 06 / 2018 Project Budget Information: Grand Wines Limited aim for a cost – effective technology and thus, website development isthe best option. Budget of the entire project is $ 50, 000. This budget includes websitedevelopment, addressing several security issues to ensure secured business with customers,hiring best website developer and website hosting etc. Grand Wines Project Proposal6Project Manager: Peter M Contact number: xxxxxxxxxxxE – mail ID: [email protected] Objectives: - Expand Grand Wines Limited business by dealing with more customers and winedealers- Reduce work load on sales representatives- To develop a dynamic website that increases the speed of business processes andprovide order tracking feature to customers in their website Approach1. After discussion with other managers, CEO and team lead, it was decided to choosewebsite initially for business2. Next step is to hire website developer who will design, implement and host the websitewith all security concerns addressed3. Then, for the purchase of mini laptops, several vendors would be contacted to get quotesand best quote would be selected for further purchases4. During the last stage of website development, commercialization would be done bycontacting existing customers and providing advertisements 5. Initially, discounts for new customers after successful registration and also for existingcustomers would be provided to attact more number of customers6. Wine stocks would to be checked at a regular basisRoles and ResponsibilitiesName and Role Position ContactSignature InformationAndrew AC Team LeaderTeam Leader (TL) [email protected] M Project Manager Project Manager [email protected](PM)Mischel C Project Head CEO [email protected] developer Developer [email protected] J Consultant Consultant [email protected] 2: Roles and Responsibilities under Project charterStakeholder registerGrand Wines Project Proposal7Name Position Internal/ Role Contact Information External (Email/ Phone)Mischel C CEO Internal Project Head [email protected] M Project Manager Internal Project Manager [email protected] J Consultant External Consultant [email protected] Developer Internal Website [email protected] Wine Supplier ExternalWine Supplier [email protected] J Wine Supplier ExternalWine Supplier [email protected] Z Marketing Engineer Internal Marketing [email protected] 3: Stakeholder Register for the proposed project – Grand Wines LimitedSource: (Business Stakeholders: Internal and External, 2014)Stakeholder analysisKEY STAKEHOLDERSOrganisatiGrand Wineson LimitedMischel C Peter M Andrew AC Robin Michael JRole in CEO Project Manager Team Lead Website ConsultantProject DesignerUnique Provide best Confident person, Possess good Highly skilled VeryFeatures suggestions possess good technical and website skilledon managing management skills, other skills such designer, has consultant,tasks, equally time management as handling experience of has in –distribute skills, highly employees under designing depthtasks among experienced.him, long – term websites for knowledgeteam leaders vision for many on alland company’s companies, also businessmanagers. knows security aspects, Grand Wines Project Proposal8Has success aspects and possessknowledge hacking skills, long termon latest takes very short vision,technologies time in coding provideand market web pages, goodanalysis designs suggestion attractive GUI s, and also(Graphic User is veryInterface).prompt onreplies andattendmeetingsregularly Level of High High High High HighInterestLevel of High High MediumMedium High InfluenceSuggestion Conduct Feedback sessions Checkupdates Report team Attends on regular and meetings on work progess lead regularly meetingsmanaging meetings, regularly and and project andrelationship group report project manager when providediscussions manager. necessary suggestion Schedule s onmeetings with marketingProject manager, strategiesconsultant, afterWebsite discussingdeveloper and withCEO when marketingnecessary.managerTable 3 Stakeholder Analysis Grand Wines Project Proposal9Project Scope Management To describe the project scope management, WBS (Work Breakdown Structure) isbeen adopted. Figure 1 describe the WBS for website development project for Grand WinesLimited Company.Website Project- GrandWines LimitedWebsite Mini laptop purchaseDevelopmentprocess for salesrepresentativesGUI Design Web pages Development Laptop Quotingcontents and hosting company details process1.Select layouts1. Design contents 1. Testing website 1. choose bestreceivelaptop brands compare2. Design GUI2. Get Approval2. Website deployment2. Shortlist order3. Get approval3. Fix Bugs3. Hosting agreements 4. Insert contents into 4. Application Integration web pages5. Final approval 5. Cross check contentsFigure 1 WBS (Work Breakdown Structure) for Website Development Project(Theprojectdiva.com, 2015)Project Time ManagementTo analyse the time required for project completion, Gantt Chart is been used. Figure 2 showsa Gantt Chart designed for project time management for Grand Wines Limited. Grand Wines Project Proposal10Figure 2 Gantt Chart designed for project time management for Grand Wines LimitedProject Cost ManagementTable 4 shows the RACI Matrix developed for Website development project. Role ActivityPM TL WD CEO C Website Designing and approval I, AA, I R, AI- Add contents to web pages and test I I R, A- -Website Deployement I, A I, R R, AI -Hosting I I R I -Commercialization IA - R, IR, AMini Laptops purchases RR, A-IAShortlist quotes, compare and approveR, AR-R, AITable 4 the RACI Matrix developed for Website development project(Its.ucsc.edu, 2015)Project Risk Management: Risk RegisterNo Rank Risk Description Category Root Triggers Potentialcause responses "