"Strategic Information systemsTable of ContentsAbstract ........................................................................................................................................... 3Introduction ..................................................................................................................................... 4Current Organisational Structure .................................................................................................... 4Operational problems that the current organsiation could experience because of above mentionedstructure........................................................................................................................................... 6Most likely system acquisition method for the accounting software’s System .............................. 6System flowchart of the sales procedure for the Provectus Care and S Moran & Co .................... 7Control problem in the systems and possible frauds ...................................................................... 8Development and adoption of the accounting software packages .................................................. 9The current market size & leaders in the competitive market ........................................................ 9Challenges that are being faced by the users of the accounting software and the possiblesuggestions that are being recommended in order to work out the effective changes .................. 10References ..................................................................................................................................... 11AbstractImplanting the good accounting software business system is the key reason behind the success orfailure of a business enterprise. The company can either go for manual accounting system or canimplant a multitasking accounting software which can support business groups in many financialand nonfinancial tasks.Companies nowadays are using tailor made accounting and management software where therequirements of the business are on the larger side and they want to make the complete systemcustomised. IntroductionIn the current assignment which relates to utilisation of software accounting tools any businessorganisation which deals in a service industry. The organisation Provectus Care and S Moran& Co is taken into account for the current study purpose. The firm is currently based out atMilsons Point, Sydney, Australia. This organisation was formed around 15 years back andproviding solicitor and legal services to its clients. With the growth and expansion of the firm theorganisation has shifted its traditional manual accounting system and implanted softwareaccounting tools of MYOB in its place. Business firm apart from MYOB is also using otheraccounting software to manage its business operations (Pecchiar, 2012). These are Aged Careand Aim software. Utilising the software accounting tools will create an opportunity to thesolicitor firm to grow and expand its business operation more effectively and efficiently.Current Organisational StructureThe current business firm relates service industry which provides solicitor and other legalservices to its client. A detailed survey has been conducted in order to present a literature reviewwhich presents the various types of services in different fields that are being assisted areprovided by the firm. The organisational structure is divided on the basis of nature of services atthe level of complexity that is associated with different services rendered. As far as theaccounting and other operational matters are concerned these services are taken care under theleadership of executive director of finance and administrative department (Flamholtz, 2012). Theabove department is segregated between finance operations segment and operation supportservices segment. Finance operation segment caters the needs of accounting and bookkeepingmanagement of the complete group as a whole. The business firm is currently utilising theaccounting software MYOB for all its accounting and other reporting requirements. MYOB inthe present organisation is utilised not only for the bookkeeping purpose but for the overallreceivable management, Payables management, payroll management etc. Image 1 - Organisational structure of the company showcasing different services scattered bydifferent business headsThe above structuring showcase the fact that the complete solicitor organsiation is headed by theChief executive officer of the group, who sustains an authority to manage and control the overalloperations associated with the group. Under the leadership and guidance of the CEO ofProvectus Care and S Moran & Co there are various director whose job is to effectivelymanage the tasks of their respective departments. This assignment focuses on the finance andadministrative department where the key accounting and book keeping operation of the businessis performed.Operational problems that the current organsiation could experience because of abovementioned structureThere are various problems that can be faced by the organisation referred in the present casestudy while following up the above mentioned organisational structure. Some of them aredetailed as follows –While reviewing the problem associated with the current organization system it has been workedout that the complete structure is been divided into two segments. One is major businessoperations segment which deals with the core areas in which the current law firm operates andanother one is the support services which assist the core department to render their services moreeffectively and efficiently. The major issue here, in this case, is the fact that as per the currentorganizational structure the core business activities are catered by deputy chief executive officerand support services of the solicitor group are taken care by the chief executive officer. There isno direct inter-linkage chain between the support department and key operations departmentwhich makes the complete organisational structure more complex. Improper hierarchy systems inthe business organsiation will affect the overall efficiency of the organisational structure. Secondly with the growth and development of the individual department in the current law firmthere is a great need of accounting systems to be implanted at the department level to ascertainthe revenue and profitability of each department. Most likely system acquisition method for the accounting software’s System The organisation in case of dealing with the accounting system software’s has two options eithercan purchase the pre-packaged software’s available in the external market or can work out todesign the software’s then go for the acquisition of appropriate hardware, software and services.In the particular case the law firm Provectus Care and S Moran & Co is currently utilising theMYOB tool for accounting and recording the financial database. But with the growth andstructuring of organsiation there is a great need to develop the tailor made software which willget the customised needs of the enterprise in an effective manner. The most appropriate method for acquiring a system is point scoring analysis in the current casestudy. The IT and accounting expert should develop a checklist against which the score is to be given to the system to be purchased. The system which fulfil maximum requirement of the firmshould be acknowledged (Hall, 2012). On the part of acquisition of accounting software itincorporates the certain services and there is a great need to focus on certain areas before placingan order to purchase the same from the vendor. The law firm currently should focus on thesecurity and reliability on the system that is needed to be acquired or developed. Firm shouldcheck the vendor contract and further ensure that weather it is compatible enough that the datacan be exported to the newly developed system from the existing MYOB software accountingtool (Hübner & Kuhn, 2012). System flowchart of the sales procedure for the Provectus Care and S Moran & CoImage 2 – Picture showcasing the purchase of accounting software from the vendor After the requirements in the accounting software are being fixed the next step is to place aproposal from the software vendors get the system acquired.While selecting the vendor for supplying the accounting software background and serviceabilityfactor should be considered apart from the price that is needed to be paid for acquiring it.Technical feasibility should be checked that is whether it is feasible enough to make thenecessary changes that are required by the company after the acquisition of accounting software.Appropriate hardware needed to run the system software should be acquired in order to run thesoftware and get the desired output.Proper contracts are needed to be established so as to create a legal obligation from both thevendor and purchase side. This includes certain license and permissions to utilize the softwarefor a stipulated period of time (Lau, et. al., 2010). The invoices are needed to be generated by the vendor which will incorporate the appropriateprice of the accounting software and the relevant taxes applicable over it. At the final stage of thesales delivery payment as per the agreeable terms are to be made to the vendor.Control problem in the systems and possible fraudsAfter the implementation of the system in the routine organizational culture, a review has to becreated that will work out the level of satisfaction that is achieved with the same. It will require 6to 8 months to comment as a part of post implementation review. While checking the controlissues it is needed to evaluate whether or not the new system is operating properly. Several othersystem accounting techniques are needed to be exercised in order to ensure the quality andefficiency of the newly implanted system (Schwalbe, 2015). This technique includes utilizationof CASE tools to check over frauds and errors that exist in the internal coding system of thesoftware. There can be a possibility that the accounting software developed is not meeting outthe quality benchmarks and giving the biased results. Further, there is a possibility that internalcoding of the system supports theft and leakage of data through online networking route. Thebusiness organization should be very cautious while selecting the vendor to meet out itsaccounting software requirement. Development and adoption of the accounting software packagesBehind the development of the software accounting tool, there is a great requirement andobjective to convert the required specification made by the company into a proper functioningaccounting system. Before entering into a development activity the desired programs are neededto be written and documented to develop a good coded accounting system. Certain rules areneeded to be defined formatting and structuring of the program so as to obtain the desired resultas output. There is a great need to define the coding standards and the programming languagethat will help to diagnose errors at the initial stage of system development. The activity of systemdevelopment does not end up with the job of the developer to furnish a fully activated system; italso requires proper programming maintenance to meet up the external dynamic environmentalchanges (Schorr, et. al., 2013).The current market size & leaders in the competitive market There are various software development players available in the external market which supportsthe activity of the development and selling of accounting software. As in customised accountingsoftware are needed to meet up the requirements of the big business groups. For the smallerbusiness groups which focus on general accounting and Management operations, there arevarious pre packaged bookkeeping and accounting software available in the external marketwhich supports basic activity of an organisation. There is various pre packaged accountingsoftware available in the market that will support the financial managers to manage, input andcontrol the financial reports in a more comfortable manner. Some of them are listed as follows - MYOB software accounting toolsSage 50QuickBooksXero at Cloud routeSaasu Reckon OneThe above mentioned list is the name of the companies which comprises of the top leaders in theAustralian market rendering the development, sales and management of the general accounting software to their clients. Apart from that they also schedule out maintenance and updates in theirsoftware accounting tools as per the needs and requirements of the external market changes(Khodabandehloo & Reed, 2010). The size of the market is vast and there are various market players which meet out the differentrequirement of the users. The law firm in the particular case should select the vendor which helpsthem to meet their maximum possible requirements in the desired effective cost and withoutcompromising the key security of the accounting data. Challenges that are being faced by the users of the accounting software and the possiblesuggestions that are being recommended in order to work out the effective changes Interoperability issues – It is observed by the users of the accounting software tools that theoutput ascertained by this software does not meet out the standard requirements of the externalreporting agencies and the file format is not accepted by the software of those agencies. It issuggested to fix a common output coding system that will support the files management andreview in different available accounting systems. Data security – The data coding system can easily be decoded while utilising certain tools whichenhances the vulnerability to external threat of data loss. The software development companiesshould try to enhance the security factors to minimise the risk to acceptable business appetite. Cost of the software – Certain requirement which are though categorised in the general segmentstill not provided by the key accounting software development agencies. The user has to go forthe customised accosting software package to meet out their individual demands. "